Gilbert Community School District Regular Meeting of the Board/Closed Session for Annual Superintendent Performance Review 07/13/2026 06:00 PM District Office Board Room 200 E. Mathews Drive Gilbert, IA 50105 MEETING MINUTES

Gilbert Community School District Regular Meeting of the Board/Closed Session for Annual Superintendent Performance Review 07/13/2026 06:00 PM District Office Board Room 200 E. Mathews Drive Gilbert, IA 50105 MEETING MINUTES The Regular Meeting was called to order at 6:00 p.m. by President Nathan Kerns. Roll Call The following members of the board answered the roll call: Josh Bennett, Nathan Kerns, Andrew Ricklefs and Jerud Thompson.Absent: Mindy Rash Visitors: Stephen Manus, Denovo, via Zoom Approval of Agenda Motion made by: Andrew Ricklefs Motion seconded by: Josh Bennett Voting results:Yes: Josh BennettYes: Nathan KernsNot Present: Mindy Rash Yes: Andrew RicklefsYes: Jerud Thompson Public Forum There were no public forum items.ORAL REPORTS Mindy Rash arrived at 6:01 p.m. Announcements/Celebrations Dr. Christine Trujillo, Supt. provided a few district highlights listed below. Boys Soccer - Head Coach BJ Jordison and his squad won their 2nd Straight Class 2A State Championship and 3rd State Title in the past four seasons Congratulations to Coach Jordison and his coaching staff and athletes. Girls Soccer - Qualified for the Class 2A State Tournament - 1st trip to state since the 2023 season when the Tigers were the Class 1A State Runners-Up Congratulations to Coach Heather Currans, Coach Danny Jones and athletes. Gilbert HS was ranked No. 1 among public high schools in Iowa on the 2026 Iowa Postsecondary Readiness Reports, Released by the Iowa Dept. of Education The board welcomed Dr. Trujillo back from her leave. Thanks were expressed to Matt Patton for stepping in as interim superintendent. Facilities Reports Stephen Manus of Denovo, via Zoom, provided the board with a brief update on current construction projects, along with a summary of two (2) change orders on the agenda for approval. Facilities Projects Update - CMBA and DenovoConsider/Approve Van Maanen Change Order #2 for the Gilbert CSD Additions at HS Project Net Add $16,966.40 Motion made by: Mindy Rash Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Consider/Approve Modern Companies Change Order #1 for the Gilbert CSD MS & Intermediate Project Net Add $22,646.00 Motion made by: Andrew Ricklefs Motion seconded by: Josh Bennett Voting results: Unanimously Approved Consider/Approve ABCreative Proposal for Gilbert Intermediate Base Proposal Proposal - $490,999.19 Motion made by: Mindy Rash Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Administrator Reports There were no administrator reports for the board. Board Reports Policy Committee Update There are two (2) IASB Policy Primers to review at tomorrow's Board Policy Committee Meeting. Next Policy Committee Meeting - Tuesday, July 14, 2026 - 5:30 p.m.2027 IASB Legislative Priorities - Pick Five (5) The board will review and email Secretary Hopkins their top five (5) by August 5th. The board will vote for the top 5 at the August 10 regular board meeting, along with the Board Delegate. Review and email Gail Hopkins your top 5 by August 5thAugust 10th Board Meeting - Appoint a Board Delegate to Attend the Delegate Assembly in NovemberOLD BUSINESSConsideration and Possible Approval of the Real Estate Purchase Agreement for Property Located near GW Carver Ave. and 180th Street, Gilbert, IA to be Used for the Consideration of a Transportation Facility Andrew Ricklefs provided a brief update on the purchase agreement for the 30 acres of land. A motion was made to approve the purchase agreement for 30 acres of land from David and Patricia Turner in the amount of $750,000.00. Motion made by: Andrew Ricklefs Motion seconded by: Josh BennettVoting results: Unanimously Approved The board was reminded of SAVE (Secure an Advance Vision for Education) funds would be used for the purchase of the property. These funds can only be used for building improvement projects, equipment, buses, vehicles, land, technology/computers, or any other PPEL or Debt Service allowable expenditures. NEW BUSINESSConsider/Approve Dairy Bids Motion to approve recommendation from Tace Clarke, Food Service Director, of the dairy bid from Hiland Dairy. Consider/Approve Fuel Bids Motion to approve recommendation from Trent Becker, Transportation Manager, of the fuel bid from Key Cooperative. Financial Reports Summary Secretary Hopkins briefly reviewed the June Cash Financial Reports. The expenditures reflect a $2.6M budget balance in the general fund, with two months of expenditures yet to be recorded, GAAP basis. Supplies reflect ($31,280) over the budgeted amount, due to the overages in electricity ($74,123), ethanol ($5,322) and diesel ($17,269). Secretary Hopkins also shared information from the Iowa Local Government Risk Pool (Iowa LGRP), that MidAmerican Energy announced a 5%-12% increase in its natural gas distribution rates, but since Gilbert participates in the Iowa LGRP, we will not be impacted by this increase. June 30, 2026 - Cash Close CONSENT AGENDA Recommend approval of the consent agenda items. Motion made by: Andrew Ricklefs Motion seconded by: Josh Bennett Voting results: Unanimously Approved Offering Voluntary Early Retirement Program Board Policy 407.6Annual Review of Board Policies - 103, 103-R(1), 505.05, 505.08, 505.08-R(1), 505.08-E(1), 506.01, 506.01-R(1), 506.01-E(1), 506.01-E(2), 506.01-E(3), 506.01-E(4), 506.01-E(5), 506.01-E(6), 506.01-E(7), 506.01-E(8), 506.02, 506.02-R(1), 506.02-E(1), and 506.04Minutes of June 22, 2026 MeetingBillsFinancial ReportsPersonnelResignations/Terminations/Hirings Resignations: Denali Loecker, Asst. HS Softball Coach effective end of 2026 summer Jill Riker, Asst. HS Spring Dramatics, effective 2026-2027 school year Support Staff Contract/Changes 2026-2027 School Year: Mary Saienga-Wonderly, Intermediate Reading Interventionist 7hrs/day @ $15.00/hr Co-Curricular/Activities Staff Assignments 2026-2027 School Year: Jason Chung, Esports Coordinator, $406.00 Heather Currans, Asst. HS Girls Soccer Coach, $3,652.00 Justin Dahlberg, Asst. HS Football Coach, $3,652.00 Joel Franzen, Asst. MS (7th) Football Coach, $1,623.00 Nathan Graham, MS Football Coach, $2,435.00 Danny Jones, Head HS Girls Soccer Coach, $4,464.00 Caleb Otting, Associate MS Football Coach, $1,217.00 Este Peterson, Asst. HS Volleyball Coach, $3,652.00 Alaina Porth, Associate HS Volleyball Coach, $2,374.00 Michael Smalley, MS Football Coach, $2,435.00 Ryan Wiemold, Asst. HS Football Coach, $3,652.00 Micah Wittenberg, Co-Head Winter Esports Sponsor, $1,014.50 Open Enrollment Open Enrolled In: Approved:Two students from Nevada — 2nd and 4th Two students from Madrid — 6th and 8th Three students from Ames — K, 1st, and 4th Denied: One student from Ames — 2nd grade Open Enrolled Out: Approved: Five students to Ames — (2) K-Prep, K, 3rd, and 6th Fundraisers The District Fundraiser Calendar was received. CALENDAR August 10 - 6:00 p.m. - Regular Board Meeting August 24 - 1st Day of SchoolSeptember 14 - 6:00 p.m. - Regular Board Meeting CLOSED SESSION – Annual Superintendent Performance Review - Iowa Code Section 21.5(1)(i) The board took a break at 6:45 p.m. until 6:52 p.m. A motion was made to enter a closed session per Iowa Code Section 21.5(1)(i). Motion made by: Josh Bennett Motion seconded by: Andrew Ricklefs Voting results: Unanimously Approved Yes: Josh Bennett Yes: Nathan Kerns Yes: Mindy Rash Yes: Andrew Ricklefs Yes: Jerud Thompson The closed session began at 6:53 p.m. Josh Bennett left at 8:24 p.m. President Nathan Kerns adjourned the closed session at 8:46 p.m. ADJOURNMENT The regular board meeting was adjourned at 8:48 p.m. Motion made by: Mindy Rash Motion seconded by: Andrew Ricklefs Voting results: Not Present: Josh Bennett Yes: Nathan Kerns Yes: Mindy Rash Yes: Andrew Ricklefs Yes: Jerud Thompson Nathan Kerns, Board President Gail Hopkins, Board Secretary July 18 2026 LIOW0558281