Gilbert Community School District Regular Meeting of the Board of Education 01/12/2026 06:00 PM Intermediate LMC 103 Mathews Drive, Gilbert, IA 50105 MEETING MINUTES

Gilbert Community School District Regular Meeting of the Board of Education 01/12/2026 06:00 PM Intermediate LMC 103 Mathews Drive, Gilbert, IA 50105 MEETING MINUTES Call to Order The Regular Meeting was called to order at 6:00 p.m. by President Nathan Kerns. Roll Call The following members of the board answered the roll call: Josh Bennett, Mindy Rash, Andrew Ricklefs, Jerud Thompson and Student Representative Bia Dantas. Staff: Adam Davis Visitors: Nick Schalinske and Joe Copley, CMBA Approval of Agenda Motion made by: Mindy Rash Motion seconded by: Jerud Thompson Voting: Unanimously Approved Public Forum There were no pubic forum items. ORAL REPORTS Announcements/Celebrations Supt. Trujillo provided the following announcements and celebrations with the board, along with a big THANK YOU to Mr. John Kinley for his support to the Gilbert CSD and our students. Opening of New Science Classrooms, Student Led Live Stream for Basketball, Thank You to Mr. John Ronca for Holiday Cheer, December Club Day - Community Helps Out, Band and Choir Concerts before Break, and Elementary Sing Along - Great Event! Celebrations by Bia Dantas, Student Representative Bia Dantas was present to share several student items, such as: science classroom updates, end of semester, winter formal, finals and winter sports. Administrator Reports Gilbert FFA Greece Experience - Adam Davis Adam Davis, Ag Ed Instructor and FFA Advisor, presented a brief overview of the Gilbert HS FFA & American Farm School Collaboration Trip to Greece from October 3-12, 2025. The presentation was approximately 10 minutes in length. Department Updates Report The Board received the Department Updates Report. Mental Wellness Update Dr. Trujillo provided a brief update on the mental health services and providers. These services and providers will be reviewed for the next school year. Board Reports Policy Committee Update - Meeting 12/12/25 Mindy Rash, Board Policy Committee member, provided a brief summary of the policy committee meeting. The next policy committee meeting is tentatively scheduled for Friday, January 30th, 2026 1:00 p.m. District Taxable Valuations Director of Finance, Gail Hopkins, updated the board regarding the latest information on district taxable valuation. The taxable valuations increased 3.17% over the previous year for the combined Boone and Story counties. This is a decrease compared to the previous year of 5.45%. This is a slight decrease from the district's forecasting model, which uses a 4% increase each year. The new taxable valuations will be used in the upcoming 2026-27 Certified Budget for the district. Gail Hopkins reviewed the Certified Budget process and timelines. Property Tax Public Hearing #1 cannot occur prior to March 20, so a proposed date of Monday, March 23rd could be possible, along with Monday, April 13th for the Public Hearing #2. The deadline is April 30th. Facilities Reports Facilities Master Planning Update - Denovo and CMBA Joe Copley, CMBA, provided a brief update and video on the current projects: high school science rooms, middle school and intermediate. The presentation was approximately 25 minutes in length. Consider/Approve Primary Library Furniture Quote - $40,483.20 Motion made by: Andrew Ricklefs Motion seconded by: Josh Bennett Voting: Unanimously Approved Consider/Approve Primary Furniture Quote - $806,780.62 Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved OLD BUSINESS NEW BUSINESS Consider/Approve District Logo Recommendations The board received a Gilbert Brand Style Guide and viewed a logo video introducing the new proposed Gilbert logos. Troy Banning, Ian Smith and Nick Schalinski reviewed the process and discussed the committee selection. The board thanked everyone involved, including the committee, for their tremendous work! It was incredible! A special, big THANK YOU to Nick Schalinski, Gilbert Alumni and Parent, for his time and talent! Nick provided all of his services at no cost to the district. A motion was made to accept the committee's recommendation. Motion made by: Mindy Rash Motion seconded by: Andrew Ricklefs Voting: Unanimously Approved Acknowledge Early Graduate The board acknowledged the early graduation application from Chloe Stark, 11th grader, to graduate in May 2026. Consider/Approve the At-Risk/Dropout Plan for the 2026-2027 school year. Motion to approve the plan as presented. Motion made by: Andrew Ricklefs Motion seconded by: Josh Bennett Voting: Unanimously Approved Consider/Approve to Authorize the District's Administration to Submit a Request to the School Budget Review Committee (SBRC) in the amount of $381,747 for Modified Supplemental Amount (MSA) for the 2026-2027 At-Risk/Dropout Plan Motion to approve the request as presented. Motion made by: Josh Bennett Motion seconded by: Mindy Rash Voting: Unanimously Approved First Reading of Revised Board Policies 503.01-R(1), 503.03-R(1), 503.04, 503.05, 503.06, 504.06, 505.01, 505.08-R(1), 506.01-R(1) and 506.01-E(6) The board held the first reading. The second reading will be scheduled for the February 9 regular board meeting. First Reading of Reviewed Board Policies 503.03, 503.03-E(1),503.06-R(1), 503.06-E(1), 503.06-E(2), 503.06-E(3), 504.01, 504.02, 504.04, 505.03, 505.05-R(1), 505.05-E(1), 505.06, 505.07, 505.08, 505.08-E(1), 506.01-E(1), 506.01-E(2), 506.01-E(3), 506.01-E(4), 506.01-E(5), 506.01-E(7) and 506.01-E(8) The board held the first reading. The second reading will be scheduled for the February 9 regular board meeting. Financial Reports Summary Secretary Hopkins briefly reviewed the December 2025 Financial Reports. CONSENT AGENDA Motion to approve the following Consent Agenda items as listed. Motion made by: Josh Bennett Motion seconded by: Andrew Ricklefs Voting: Unanimously Approved Minutes of December 8, 2025 Board Meetings and December 15, 2025 Board Meeting Bills Financial Reports Personnel Resignations/Terminations: Kimberly Huskey, HS Counselor, effective at the end of 2025-2026 school year Mindi Larimore, Food Service, effective December 12, 2025 Mckenna Sievers, ES Sped Associate, effective December 19, 2025 Support Staff Contract Assignments/Changes: Tammy Bridwell, ES/IS Nurse Associate 7hrs/day @ $18.00/hr effective January 5, 2026 Administrators/Directors/Managers Contract Assignments/Changes: Lindsey Good, Change from 1.0 FTE to .80 FTE 6-12 Curriculum Coordinator, effective January 5, 2026 Co-Curricular/Activities Staff Assignments 2025-26 School Year: Caitlin Jensen, Volunteer MS Winter Cheerleading Sponsor Robert Terrones, MS 8th Grade Girls Basketball Coach @ $2,423 Early Retirement Tracy Tensen, HS English Teacher — 12 years of service Open Enrollment 2025/2026 Open Enrollment Out: One student to Ames — 1st grade — Approved Fundraisers The District Fundraiser Calendar was received. CALENDAR February 9 – 6:00 p.m. - Regular Board Meeting - New District Office Board RoomMarch 9 – 6:00 p.m. – Regular Board Meeting - District Office Board Room ADJOURNMENT The regular meeting adjourned at 7:29 p.m. Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved Nathan Kerns, Board President Gail Hopkins, Board Secretary Publication Dates LIOW0441237