Gilbert Community School District Regular Meeting of the Board of Education 03/09/2026 06:00 PM District Office Board Room 200 E. Mathews Drive Gilbert, IA 50105 MEETING MINUTES

Gilbert Community School District Regular Meeting of the Board of Education 03/09/2026 06:00 PM District Office Board Room 200 E. Mathews Drive Gilbert, IA 50105 MEETING MINUTES Call to Order The Regular Meeting was called to order at 6:05 p.m. by President Nathan Kerns. Roll Call The following members of the board answered the roll call: Mindy Rash, Andrew Ricklefs, and Jerud Thompson. Absent: Josh Bennett and Student Representative Bia Dantas. Visitors: Stephen Manus, Denovo, and Jenna Van Winkle. Approval of Agenda Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting: Unanimously Approved Public Forum There were no pubic forum items. ORAL REPORTS Announcements/Celebrations Supt. Trujillo provided the following announcements and celebrations, along with thanking the teachers and organizations supporting the Parent-Teacher Conferences this week! High School Boys State Basketball Tournament Game Monday, March 9-10:30 AM-Casey's Center Des Moines First time in 31 years! Congratulations to the boys, coaches and everyone supporting the team! MS Musical Aladdin Jr - March 6-7-HS Auditorium 7PM Thanks to everyone involved in such a wonderful performance! Parade of Bands HS Gym-March 3rd Thank you to the musicians and staff for delivering such a wonderful performance and taking on such a tremendous undertaking! Large Group State Speech-February 7th Such an outstanding performance—34 student participants, with 25 earning Division I ratings! GEF Annual Event - March 28, 2026 The event starts at 5:00 PM at the CPMI Events Center. Celebrations by Bia Dantas, Student Representative Bia Dantas was not present. Administrator Reports Department Updates Report The Board received the Department Updates Report. Thanks to Trent Becker for providing transportation with a positive, calm, cool, and collected attitude, and to Mark Conley for staying on top of bus repairs. Mental Wellness Report Dr. Trujillo shared that additional opportunities and resources will be presented to the Board for consideration in the near future. Board Reports Policy Committee Update Policy Committee Meeting Friday, February 27 - 1:00 p.m. - Next Committee Meeting - Friday, March 27 - 1:00 p.m. Mindy Rash, Board Policy Committee member, provided a brief summary of the policy committee meeting. Facilities Reports Gilbert High School Radon Testing Report - Vic Vanderpool provided a brief summary of the high school radon testing report. Of the 63 locations tested, only three required review, and none exceeded the 4.0 level that requires further action. The next building scheduled for the required five-year testing will be the new elementary school. Facilities Master Planning Update - CMBA and Denovo Stephen Manus of Denovo was present to provide a brief update on current projects. Elementary work continues with interior finishes and exterior work underway, with substantial completion anticipated by May 25. High school projects are trending slightly ahead of schedule. Work on the district office punch list is ongoing and nearing completion for the interior, with most remaining items related to exterior projects. Bids for the middle school and intermediate school buildings are due Thursday, March 12, at 3:00 PM. Construction is expected to begin in late April with a projected completion date of August 2027. Thanks to the City of Gilbert Council for approving the middle school and intermediate school building plans, allowing the project to move forward as planned. Consider a Public Hearing/Special Meeting for MS/Intermediate Project - Monday, March 30, 2026 - 6:00 PM Public hearing on proposed plans, specifications, form of contract, and estimate of costs for the proposed MS and IS Construction projects, with possible approval of bids. Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved Consider/Approve Lansink Change Order #3 for the Gilbert CSD New Primary Project Net Add $4,226.00 Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting: Unanimously Approved Consider/Approve Van Maanen Electric Change Order #3 for the Gilbert CSD New Primary Project Net Add $7,224.12 Motion made by: Mindy Rash Motion seconded by: Jerud Thompson Voting:Unanimously Approved Consider/Approve LA Fulton Change Order #2 for the Gilbert CSD New Primary Project Net Add $76,997.00 Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved Consider/Approve RH Grabau Change Order #3 for the Gilbert CSD High School Project Net Add $26,172.00 Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting:Unanimously Approved Consider/Approve All Star Concrete Change Order #1 for the Gilbert CSD High School Project Net Deduct ($2,962.57) Motion made by: Mindy Rash Motion seconded by: Jerud Thompson Voting:Unanimously Approved OLD BUSINESS FY27 District Certified Levy Budget Information for Public Hearing #1, March 23rd and Public Hearing #2, April 13th Secretary Hopkins provided a brief summary of the proposed FY27 District Budget information and the proposed maximum property tax levy. A Residential Property Tax Calculator, along with an instructional video, is available on the district's website to help residents understand the potential impact on their personal residential property taxes: https://gilbertcsd.org/district/school-board-information/. 2026-27 Updated District Budget Information - Dr. Trujillo The board received information on the current FY27 Certified and Classified positions listed for reduction, due to budget reductions. Certified Staff: 1.0 FTE MS PE/Health Teacher, 1.0 FTE 5th Grade Teacher and .50 FTE MS Spanish Teacher Classified Staff: Part-time high school study hall, Part-time middle school study hall and Part-time elementary interventionist Administrative Staff: 1.0 FTE District Executive Director of Human Resources Second Reading of Revised Board Policies: 506.02, 506.02-R(1), 507.04 and 508.02, With Possible Action to Waive 3rd Reading and Approve as Read After the second reading, a motion to waive the third reading and approve policies as read. Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting:Unanimously Approved Second Reading of Reviewed Board Policies: 506.02-E(1), 506.03, 506.04, 507.03, 507.06, 507.07, 507.08 and 508.01, With Possible Action to Waive 3rd Reading and Approve as Read After the second reading, a motion to waive the third reading and approve policies as read. Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting:Unanimously Approved Second Reading of Reviewed Board Policies: 202.02, 406.05, 406.06, 501.15, and 802.02, With Possible Action to Waive 3rd Reading and Approve as Read After the second reading, a motion to waive the third reading and approve policies as read. Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting:Unanimously Approved Board Policy 407.05: Licensed Employee Reduction in Force has been removed and sent back to the Policy Committee for further Review The goal would be to have the policy ready in July for the new 2026-27 Employee Handbook. IASB 2nd Qtr Policy Updates -These policies only had administrative updates only (legal reference citations and/or IASB NOTES). There were no changes to any substantive policy language. NEW BUSINESS Consider/Approve 2026-27 Open Enrollment Applications - March 1 Deadline A motion was made to accept the following recommendations for the 2026-27 open enrollment applications, based on the district's criteria and matrix: Open Enrollment-In 2026-27 Approved: Thirty-Seven (37) students from Ames — 17 Elementary, 8 Intermediate, 11 Middle School and 1 High School Three (3) students from Ballard - Elementary Five (5) students from Boone - 1 Elementary, 1 Intermediate, 1 Middle School and 2 High School One (1) student from Hubbard-Radcliffe - Elementary Five (5) students from United - 1 Elementary, 1 Intermediate, and 3 Middle School Two (2) students from Roland-Story - Elementary Two (2) students from Nevada - 1 Elementary and 1 High School Three (3) students from New Hampton - 1 Intermediate, 1 Middle School and 1 High School Open Enrollment-In 2026-27 Denied: One (1) student from Ames — Middle School, unable to meet needs based on programming Open Enrollment-Out 2026-27 Approved: Thirteen (13) students to Ames — 6 Elementary, 3 Intermediate, and 4 High School One (1) student to Roland-Story - High School Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved First Reading of Reviewed Board Policies 401.05-R(2), 603.05-E(1) and 603.06 The board held the first reading. The second reading will be scheduled for the April 13 regular board meeting. First Reading of Revised Board Policies 106.01, 407.02, 501.02, 601.02, 602.01, 602.02, 602.03, 602.04, 603.02, and 603.03 The board held the first reading. The second reading will be scheduled for the April 13 regular board meeting. First Reading of Revised Wellness Board Policies 507.09 and 507.09-R(1) The board held the first reading. The second reading will be scheduled for the April 13 regular board meeting. Thanks to Tace Clarke, Food Service Director, for her amazing work on these policies. First Reading of Rescinded Board Policies 507.09-E(1), 507.09-E(2), 507.09-E(3), 507.09-E(4) and 507.09-E(5) The board held the first reading. The second reading will be scheduled for the April 13 regular board meeting. Financial Reports Summary Director of Finance, Gail Hopkins, provided a brief summary of the February financials, including an update on the Negative Meal Account Balances as of 2/28/26 - ($19,370). This is for 167 accounts, with three above ($1,000), seven between ($700 - $500), twenty-one between ($400 - $200) and 136 accounts below ($200). These accounts need to be zero at the close of the fiscal year, June 30th. SF2201 - Signed by the Governor on 2/26/26 The Board reviewed the components of SF2201. Key elements include a 2% SSA, a Budget Guarantee funded by the State rather than property taxes for FY27 only, and certified enrollment being required twice per year—October 1 and January 15—with funding based on the average of the two counts. In addition, State Aid payments will be distributed quarterly instead of monthly, and Media and Educational Services funds will follow nonpublic students. SSB 3034 - Estimated Changes to SAVE Revenue The Board also reviewed estimated changes to SAVE Revenues in SSB 3034. SSB 3034 (as introduced) would reallocate a larger share of the 1-cent sales tax from school infrastructure to property tax relief. A district's Secure an Advanced Vision for Education (SAVE) revenue is calculated by multiplying a per-pupil amount by the district's budget enrollment. Currently, 7.1% of SAVE is diverted to the Property Tax Equity Relief Fund (PTER), with that share increasing by 1% in years when statewide sales tax growth exceeds a set threshold. This bill would accelerate the diversion, raising the PTER share by 5-8% per year, with a cap of 30% in FY 2030. This will reduce the amount of SAVE revenue available to school districts beginning in FY 2027. The financial impact on Gilbert CSD, with Flat Enrollment, would be an estimated 10-Year Revenue Difference of a loss of ($4,072,966). This is very concerning for Gilbert and other school districts across the state. CONSENT AGENDA A motion was made to approve the following Consent Agenda items as listed. Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting: Unanimously Approved Morningside University Teacher Education Clinical Experience Placements Agreement 2026-27 UNI Cooperative Agreement, With Auto Renewal Minutes of February 9, 2026 Meeting Bills Financial Reports Personnel Resignations/Terminations/Reduction In Force/Hirings Resignations/Terminations/Reduction in Force End of 2025-26 School Year: Abby Brinkman, MS (7th Grade) Volleyball Coach Joel Franzen, MS Football Coach Laura Kautman, Head HS Girls Cross Country Coach Staci Sniezek, Co-Head HS Volleyball Coach Lauren Stephens, 8th Grade English Teacher Scott Uthe, Asst. HS Girls Basketball Coach Reduction In Force End of 2025-26 School Year: Joy Busch Pahl, .50 FTE MS Spanish Teacher/.50 FTE Study Hall Associate Elizabeth Fields, 5th Grade Teacher Blayne Koster, 8th Grade PE/Health Teacher Support Staff Contract Assignments/Changes Lili Skinner, HS Cook Asst. 6 hrs/day @ $18.00/hr effective February 23, 2026 Co-Curricular/Activities Staff Assignments 2025-26 School Year Everett Charlson, HS Summer Weight Room Supervisor @ $1,211 Joe Drzycimski, Head MS Baseball Coach @ $2,423 John Hales, Associate MS Boys Track Coach @ $1,211 and Assistant MS Baseball Coach @ $1,615 AJ Jaquis, Assistant HS Girls Soccer Coach @ $3,634 Brian Keat, Volunteer MS Track Coach Vanessa Koehler, Associate MS Girls Track Coach @ $1,211 Blayne Koster, MS Summer Weight Room Supervisor @ $1,211 Julie Terry, Associate MS Boys/Girls Track Coach @ $1,211 Open Enrollment 2025-26 Open Enrollment Applications 2025/2026 Open Enrollment Out: Three students to Ames — 4th, 5th and 9th grade — Approved - Moved out of home district Fundraisers The District Fundraiser Calendar was received. CALENDAR Spring Break March 13 - March 20 March 23, 2026 - 6:00 p.m. - Public Hearing #1 on Proposed Property Tax Levy for 2026-27 District Budget March 30, 2026-6:00 p.m.-Public Hearing on Proposed Plans, Specifications, Form of Contract, and Estimate of Costs for the Proposed MS and IS Construction Projects and Special Meeting April 13, 2026 - 6:00 p.m. - Public Hearing #2 on Proposed 2026-27 District Certified Levy Budget and Regular Board Meeting May 11, 2026 - 6:00 p.m. - Regular Board Meeting ADJOURNMENT The regular meeting adjourned at 7:51 p.m. Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting:Unanimously Approved Executive Session for Negotiation Strategy Nathan Kerns, Board President Gail Hopkins, Board Secretary Publication Dates LIOW0478146