Invitation to Bid

Invitation to Bid ADVERTISEMENT FOR BIDS NOTICE IS HEREBY GIVEN that the Village of Oxford is requesting bids for renovations at the Village of Oxford Fire Station. Project Bids will be publicly opened on Tuesday June 30th 2026 at 2:00 PM at the Oxford Village Hall located at 20 Lafayette Park, Oxford, New York. Late Bids will be returned to the bidder unopened. Project Name-Renovation of Oxford Fire Station – Phase II Project # OFD CAP 2026- Work site - Oxford Fire Station - 20 Main Street, Oxford, New York. Bids must be delivered by hard copy or mailed to 20 Lafayette Park, PO Box 866, Oxford New York 13830, or email as a single PDF file to vgoxfordny@gmail.com, or a single PDF file on a USB drive to: Shelly W. Marks, Village Clerk/Treasurer (607-843-2512). All Bids must be marked ATTN: VILLAGE CLERK – V-FIRE BID. The Engineer is Kim Nichols, 8 Midland Hill Road, Oxford New York 13830 (607) 316-2638 or email Knichols6@stny.rr.com. The bid proposal shall be for all labor, material, equipment, and accessories necessary to complete the scope of work. Any and all questions regarding this bid are to be directed to the Village Engineer. It shall be the responsibility of each contractor submitting a proposal for this work to have it reviewed and become fully familiar with all specifications and drawings. Additionally, a mandatory walk through of project site at the Oxford Fire Station is scheduled for Monday June 1st, at 10:00 A.M. whereby each interested contractor can visit the job site (20 Main Street Oxford, New York) and become fully familiar with the work area, jobsite conditions, its access, and its limitations. All request for information (RFI) must be received no later than 12:00 noon on Monday June 8th via telephone - (607) 316-2638 or email - Knichols6@stny.rr.com. There will be no revisions to the respective contractors for lack of inclusion of items in this or the preceding paragraphs of the Bid Proposal. The Contractor shall be responsible for compliance with all applicable safety and health regulations including the most stringent interpretations of OSHA standards. The insurance requirements of the Village of Oxford are applicable to this project. Each Contractor shall have the appropriate coverage prior to the start of any work. The costs of any premiums for this specific insurance coverage shall be included in the Base Proposal. This project is nontaxable. It is at prevailing labor rates and requires any and all contractors to agree to coordinate services on the project. A Non-Collusive Bidding Certificate shall be included in each bid. The Owner reserves the right to reject any or all proposals. BID documents are available in hard copy or PDF format at the Oxford Village Hall at 20 Lafayette Park, Oxford New York 13830 during normal business hours Monday – Friday (9:00 am – 1:00 pm) or online at: http://www.villageofoxfordny.com/bidding-info.php The Village of Oxford strongly encourages participation from certified Minority and Women-Owned Business Enterprises (MWBE). For this contract, the minimum goals for MWBE participation are 15% for Minority-Owned Businesses (MBE) and 15% for Women-Owned Businesses (WBE). Bidders must submit an [M/WBE Utilization Plan] (included in the bid documents) with their bid proposal, detailing how they will meet these goals.If the bidder is unable to meet the goals, they must submit a written request for a waiver along with documentation of their [Good Faith Efforts] to solicit bids from MWBE firms (e.g., outreach to certified firms, advertisement in trade publications). The Village of Oxford invites proposals from underrepresented groups. This applies to all persons without regard to age, race, creed, color, national origin, gender, religion, sexual orientation, disability, military status, marital status, genetic predisposition or carrier status or political affiliation or belief BID SECURITY - Each Bid must be accompanied by Bid security made payable to the Village in an amount of five percent (5%) of the Bidder's maximum Bid price per contract and in the form of a certified or bank check or a Bid Bond. Bid Bonds shall be duly executed by the Bidder as principal and having as surety a company with a minimum equivalent of A.M. Best and Co. A Rating. Upon execution of the contract, the Bid deposit will be returned. Failure of the bidder to execute a contract after notification of award of contract will result in forfeiture of the Bid deposit. Bid deposits of all unsuccessful Bidders will be returned after a contract has been executed by the successful Bidder. BIDS ARE DUE Tuesday June 30th 2026 AT 2 PM May 20, 21 2026 LNYS0521416