Johnston City Council Regular Meeting Monday, August 18, 2025

Johnston City Council Regular Meeting Monday, August 18, 2025 1. Participation Information A. To Participate in this Meeting: https://us02web.zoom.us/j/96939835050 (See content for additional information) 2. Opening of Meeting A. Call to Order Johnston City Council Meeting No. 25-16 Mayor Dierenfeld called the meeting to order at 7:00 p.m. B. Roll Call Members present Tom Cope, James Evans, Rhonda Martin, Suresh Reddy, Bryan Burkhardt C. Welcome Mayor Dierenfeld welcomed residents and guests to the meeting. D. Pledge of Allegiance Finance Director Sarah Swisher led the meeting in the Pledge. E. Agenda Approval Motion to Approve Agenda as Presented Motion by James Evans, second by Tom Cope to approve the agenda as presented. Final Resolution: Motion Carried Yes: Tom Cope, James Evans, Rhonda Martin, Suresh Reddy, Bryan Burkhardt 3. Public Communications A. How to Make Public Comments - Electronic Participation B. Public Comment No public comments were received. 4. Public Hearings A. Conduct a Public Hearing and Consider Resolution No. 25-194 - Authorizing the Mayor to execute an Electrical Easement to MidAmerican Energy for the Merle Hay Water Access The Public Hearing opened at 7:02 p.m. Parks and Recreation Director Geoff Hubbard addressed the Council and reviewed the purpose of the need for the easement. In response to a question related to the completion date on the water access, Hubbard noted that as soon as the water levels are low enough, construction will begin. He noted that the restroom building will be completed in the next few weeks, and that he still expects the project to be done this year. No public comments were received. The Public Hearing closed at 7:04 p.m. Motion by Suresh Reddy, second by Bryan Burkhardt to approve Resolution No. 25-194 Final Resolution: Motion Carried Yes: Tom Cope, James Evans, Rhonda Martin, Suresh Reddy, Bryan Burkhardt B. Conduct a Public Hearing on the Proposal to Enter into an Amended and Restated Purchase, Sale, and Development Agreement with Johnston Golf Development, LLC and Consider Resolution No. 25-211 - Ratifying, Confirming, and Approving Publication of Notice of Public Hearing and Approving and Authorizing Execution of and Amended and Restated Purchase, Sale, and Development Agreement by and Between the City of Johnston and Johnston Golf Development, LLC The Public Hearing opened at 7:05 p.m. Economic Development Director Josh Laraby addressed the Council, noting this action is related to a restated development agreement for the Bombers Golf and Family Entertainment project and an associated hotel. The purpose of restating the agreement was to clearly spell out all updated terms rather than reference the original, providing clarity even though it functions as an amendment. Laraby reviewed the approximately $5.1 million investment the City has made toward this project, noting that the City sold the land to the developer at a $2.4 million discount, and has provided approximately $2.6 million in pre-development grants to improve the property. Laraby recapped the project scope, and also pointed out that the hotel was being proposed to move from the north side of the property to the south side to remove it from having a view of the storage facility to the north. He noted that the number of jobs the project would create increased from 150 to 200. In reviewing the financial terms and incentives, Laraby noted that the agreement offers a TIF rebate for the golf and hotel facilities: originally capped at $18.5 million over 14 years with decreasing percentages; the new proposal raises the cap to $19.7 million. With rebates set at 90% for the first $36 million of assessed value, and 100% rebate for anything over the $36 million after that, up to the $19.7 million total cap. He also noted that the minimum assessed value for the combined golf and hotel facility is raised from $36 million to $48 million, excluding outlots. Council Member Martin asked for more information on why the hotel was moving to the south side as it seemed to be a major redesign which is turning its back on Beaver Creek. Laraby outlined key performance obligations and deadline for the developer and the City. He noted that by October 31, 2025 the the developer must provide a private lending term sheet showing an offer for project financing for the golf facility. By December 31, 2025, the developer needs to submit documentation of sufficient equity investor guarantees. By January 31, 2026, the developer must provide documentation of bank financing for a construction loan adequate to build the golf facility. And that within 90 days of securing the construction loan, the developer must complete the golf facility's foundation, order steel for construction, and sign a general contractor agreement with a guaranteed maximum price. Laraby also noted that the completion date for construction remains December 2026 for the golf facility and the hotel, and that those buildings and improvements will be fully assessed with the $48 million minimum assessment by January 1, 2027, and fully operational by February 15, 2027, and fully staffed 30-days after that. Laraby also pointed out that the rebates on this project do not come from another part of the City budget, but rather are paid from the dollars that the development is paying, and that they are legally bound to that minimum assessment agreement. Laraby provided additional information on the outlots and the requirements for those parcels to receive a 75% rebate up to 10 years, not to exceed $3 million. He said that the options for those parcels are a high-quality retail project, a sit-down restaurant or brewery, or an upper-story office building. There was also discussion on the requirement of 90% class A building materials for those outlot buildings. Laraby advised that the developer is requesting another drawdown on their current mortgage for an additional $800,000, which requires Council approval. laraby also touched on the public art component of the project. No public comments were received. The Public Hearing closed at 7:29 p.m. Following the motion to approve Resolution No. 25-211, Council Member Martin noted that she appreciated all of the work that has gone into this project over the years, but that she is also disappointed in the relocation of the hotel. She also noted that she would be voting no because it feels like everything is being stripped away from the concept that was described. Developer Allen Stoye addressed Council Member Martin's concerns, noting that he also lives in Johnston and doesn't want a concrete jungle and he wants this to be a beautiful area as well. There was discussion about the site plan process. Stoye told the Council that the hotel would be a Marriott property. Motion by Tom Cope, second by James Evans to Approve Resolution No. 25-211. Final Resolution: Motion Carried Yes: Tom Cope, James Evans, Suresh Reddy, Bryan Burkhardt No: Rhonda Martin 5. Consent Agenda A. Consider Approval of the August 4, 2025 City Council Meeting Minutes B. Consider Resolution No. 25-204 - Accepting the Crown Point Community Center Addition and Remodel C. Consider the Release of Retainage and Approve Pay Request No. 19 in the Amount of $240,997.92 to Munro Construction for the Retainage on the Crown Point Addition and Remodel D. Consider Pay Request No. 13 in the Amount of $21,810.45 to On Track Construction for the Little Beaver Creek Sanitary Extension Segment C as of July 31, 2025 E. Consider Pay Request No. 2 in the Amount of $650,729.34 to On Track Construction for the NW Saylorville Drive Water Main Extension Segment B & C as of July 31, 2025 F. Consider Resolution No. 25-203 - Terminating the Windsor Office Park Urban Renewal Plan for the Windsor Office Park Urban Renewal Area and Ending the Windsor Office Park Urban Renewal Area G. Consider Requisition No. REQ00912 for the Purchase of an H95s Concrete Breaker from Ziegler Caterpillar in the Amount of $22,046.40 H. Consider Pay Request No. 1 in the Amount of $82,248.72 to TK Concrete, Inc. for the NW 54th Street Road Diet as of August 22, 2025 I. Consider Resolution 25-209 - Making Award of Construction Contract for the Johnston Public Library Flat Roof Replacement Project to R3 Commercial Roofing of Urbandale, Iowa. J. Consider Approval of Liquor License Applications and Renewals K. Consider Approval of Resolution No. 25-210 -Initiating an Official Zoning Map Amendment to Rezone 10.2 Acres From E-1, Office Employment District to R-3, Medium Density Mixed Residential District And 7.23 Acres From C-1, Neighborhood Commercial District to R-4, High Density Mixed Residential District. The Subject Property is Located in Vicinity of 8605 Valley Parkway L. Consider Approval of the Following Items Related to the Final Plat for Greenwood Haven Plat One. The subject property is located at the Eastern Termini of NW Windsor Drive and Timberwood Drive. Resolution 25-206 - Approving the Final Plat for Greenwood Haven Plat One; Resolution No. 25-207- Accepting Construction of Public Improvements Within Greenwood Haven Plat One; Resolution No. 25-208 - Approving a Stormwater Management Facilities Maintenance Agreement for Greenwood Haven Plat One M. Consider Approval of Resolution No. 25-205 - Approving a Lot Tie Agreement for Lot 2 Johnston Proprietors Plt and LOT 6 & -EX PARCEL B BK 11198 PG 133 BEG SW COR LT 12 THN W 4.82F N 99.85F NE 48.38F S 147.39F TO POB- LT C & PARCEL A BK 11198 PG 133 BEG NW COR THN E 35.29F SW 137.04F SW 16.61F SW 73.76F TO W LN N 218.21F TO POB LOT 12 JOHNSTON PROPRIETORS PLT N. Consider Approval of Requisition No. REQ00887 in the Amount of $10,250 for Academy Tuition for Police Department Staff Members to Attend ILEA O. Consider an Agreement with RDG Planning and Design for the Watershed Assessment and Stormwater Master Plan Update P. File and Receive Reports in Item 6 Q. Consider Approval of the Consent Agenda Motion by Suresh Reddy, second by Bryan Burkhardt to approve the Consent Agenda Final Resolution: Motion Carried Yes: Tom Cope, James Evans, Rhonda Martin, Suresh Reddy, Bryan Burkhardt 6. Reports A. Building Department July 2025 Monthly Reports B. Street Department Monthly Operations Report C. Parks Reports D. Water/Wastewater Monthly Operations Report for July 2025 E. July 2025 Bank Reconciliation F. July 2025 Treasurer's Investment Report G. July 2025 Year-to-Date Treasurer's Report H. July 2025 Revenue and Expense Summary and Written Summarization of Current Budget Standing 7. Non-Consent Agenda A. Consider Resolution No. 25-202 - Establishing the Public Hunting Areas for the 2025/26 Urban Bow Hunt Program Parks and Recreation Director Geoff Hubbard noted that this is the same map that has been in place for several years. Motion by Bryan Burkhardt, second by Rhonda Martin to approve Resolution No. 25-202. Final Resolution: Motion Carried Yes: Tom Cope, James Evans, Rhonda Martin, Suresh Reddy, Bryan Burkhardt B. Consider First Consideration of Ordinance No. 1141 - Amending the City of Johnston Revised Ordinances of 2007, By Amending Chapter 99 Sanitary Sewer, Section 99.07 Sewer User Charge Assistant City Administrator David Wilwerding introduced Matt Stoffel of PFM to provide information on the proposed Sewer User Charge, noting that this action, and the action in the next item were a result of the detailed discussions in a previous meeting about the connection fee district and additional charges for the Northwest Annexation area, Stoffel addressed the Council, reviewing the SRF loans and the SRF process, noting that the City needs sufficient rates and charges to receive those SRF loans, and that tonight's action is intended to establish rages and charges to meet those requirements. Stoffel reviewed the rates and answered questions from the Council. Motion by Suresh Reddy, second by Tom Cope to Approve first consideration of Ordinance No. 1141. Final Resolution: Motion Carried Yes: Tom Cope, James Evans, Rhonda Martin, Suresh Reddy, Bryan Burkhardt. C. Consider First Consideration of Ordinance No. 1142 - Amending the City of Johnston Revised Ordinances of 2007, By Amending Chapter 92 Water, Section 92.02 Rates for Service Matt Stoffel of PFM noted that this was a similar situation to the previous item, but for water. He also advised that these rate increases are lower, but would be for a longer period of time. He noted that the recommendation was for a 5% increase on January 1, 2026, and then a 5% increase each July 1 thereafter for the next 4 years. He noted that the main driver with the water component is the CIWW buy in. He did say that this increase would be the first on water rates since 2020. Stoffel answered questions from the Council and provided additional context for the sewer rate increase and the impact the WRA has on the rates. Motion by James Evans, second by Tom Cope to approve first consideration of Ordinance No. 1142 Final Resolution: Motion Carried Yes: Tom Cope, James Evans, Rhonda Martin, Suresh Reddy, Bryan Burkhardt D. Consider Approval of Claims in the Amount of $1,827,786.93. Motion by Rhonda Martin, second by James Evans to Approve Claims in the Amount of $ 1,827.786.93.. Final Resolution: Motion Carried Yes: Tom Cope, James Evans, Rhonda Martin, Suresh Reddy, Bryan Burkhardt 8. City Administrator / Staff Comments A. Comments Covered during the Worksession 9. City Council Comments A. Comments Covered during the Worksession 10. Closing of Meeting A. Upcoming Meeting: TUESDAY, September 2, 2025 - 6:00 p.m. Worksession and 7:00 p.m. Council Meeting B. Meeting Adjournment The meeting adjourned at 8:05 p.m. ___________________________ Paula S. Dierenfeld, Mayor Attest: ___________________________ Cyndee Rhames, City Clerk September 5 2025 LIOW0362914