Johnston City Council Regular Meeting Monday, October 6, 2025

Johnston City Council Regular Meeting Monday, October 6, 2025 1. Participation Information A. To Participate in this Meeting: https://us02web.zoom.us/j/96939835050 (See content for additional information) 2. Opening of Meeting A. Call to Order Johnston City Council Meeting No. 25-19 Mayor Dierenfeld called the meeting to order at 7:07 p.m. B. Roll Call Members present Tom Cope, Suresh Reddy, Bryan Burkhardt C. Welcome Mayor Dierenfeld welcomed residents and guests to the meeting. D. Pledge of Allegiance Polk County Supervisor Jill Altringer and Library Board President George Eichhorn led the meeting in the Pledge. E. Agenda Approval City Administrator Mike Pogge-Weaver noted that item 5V was being removed at the request of the applicant, and item 5M was a duplicate of item 5C so it was being removed as well. Motion by Tom Cope, second by Suresh Reddy to Approve Agenda as Noted. Final Resolution: Motion Carried Yes: Tom Cope, Suresh Reddy, Bryan Burkhardt 3. Public Communications A. How to Make Public Comments - Electronic Participation B. Proclamation proclaiming October as National Community Planning Month Mayor Dierenfeld presented the proclamation to the Community Development Director, Rose Schroder. Dierenfeld also commented on the critical role that planning plays in the community, and recognized those who participate in the planning process, including staff, council members and volunteer members of the Planning and Zoning Commission, and the Board of Adjustment, as well as others who work year round to ensure planning is done in a safe manner. C. Polk County Supervisor Jill Altringer Update Polk County Supervisor Jill Altringer provided an update on items that Polk County has been working on during the 277 days of her term. D. Annual Report of Library Services for FY25 Library Board President George Eichhorn addressed the Council noting that a report had been included in the agenda packet, but that he would like to highlight a few items. These items included the transition of Directors at the library, with Holly Sealine completing her first full year, which has led to some reorganization in the library with job description updates and more equitable distribution of supervisory responsibilities. Eichhorn also noted that the Library was undergoing some strategic planning which will include a space study analysis, as well as addressing maintenance concerns within the facility. Eichhorn commented on how unique and special the library is, and how the staff serves different populations with different needs. Council members commented on the information in the report and Mayor Dierenfeld remarked that now that she's retired from her law practice, she now has time to read for leisure and has been availing herself of the services provided by the library. E. Public Comment No public comments were received. 4. Public Hearings A. Conduct a Public Hearing and Consider Resolution 25-238 Instituting Proceedings to Take Additional Action for the Authorization of a Loan and Disbursement Agreement and the Issuance of Notes Not to Exceed $11,000,000 Water Revenue Capital Loan Notes for the CIWW Asset Transfer The Public Hearing opened at 7:27 p.m. Assistant City Administrator David Wilwerding reviewed the purpose of the hearing, noting that this action would authorize the City to move forward with an SRF loan for up to $11 million which would fund the buy-in costs due to CIWW in January. When asked about $480,000 being paid by cash on hand, Wilwerding advised that these funds would come from the water enterprise fund, and had been planned for. No public comments were received. The Public Hearing closed at 7:29 p.m. Motion by Tom Cope, second by Bryan Burkhardt to approve Resolution No. 25-238. Final Resolution: Motion Carried Yes: Tom Cope, Suresh Reddy, Bryan Burkhardt 5. Consent Agenda A. Consider Approval of the September 15, 2025 Worksession Minutes B. Consider Approval of the September 15, 2025 City Council Meeting Minutes C. Consider Resolution No. 25-232 - Acccepting the NW Beaver Drive Pump Station Improvements Project D. Consider Requisition REQ00878 to Feld Fire for the Purchase/Replacement of New Self-Contained Breathing Apparatus (SCBAs) in the Amount of $35,500.00. E. Consider Requisition REQ00988 to DeCarlo Demolition for 5460 NW 63rd Pl F. Consider Requisition REQ00966 to Dingus Fire Company for the Purchase/Lifecycle Replacement of 10 sets of Firefighting PPE in the Amount of $45,189.45. G. Consider Resolution 25-237 - Setting a Public Hearing on Proposed Connection Fee Ordinance for the Highway 141 / NW Saylorville Drive Area Sanitary Sewer Connection District H. Consider Pay Request No. 4 in the Amount of $3,399.10 to InRoads LLC for Work Completed on the 78th Ave Trail as of Sept 2, 2025. I. Consider Pay Request No. 5 in the Amount of $102,452.37 to Concrete Connections LLC for Work Completed on the Merle Hay Water Access Project as of Sept 26, 2025 J. Consider Approval of a Contract with Snyder & Associates for the Design of the Foxborough Trail Replacement Project K. Consider Resolution No. 25-233 - Accepting Change Order No. 1 for the Merle Hay Water Trail to Install Hot Water Service in the Restroom L. Consider Pay Request No. 13 in the Amount of $0.00 to C.L. Carroll Company, Inc. for Work Completed on the NW Beaver Drive Pump Station Improvements Project as of June 30, 2025 M. Duplicate to Item 5C - removed from consideration N. Consider Pay Request No. 14-Final in the Amount of $950.00 to C.L. Carroll Company, Inc. for Work Completed on the NW Beaver Drive Pump Station Improvements Project as of September 11, 2025 O. Pay Request No. 14 in the Amount of $58,697.61 to On Track Construction for the Little Beaver Creek Sanitary Extension Segment C as of August 31, 2025 P. Consider Pay Request #5 in the Amount of $273,889.44 to Van Maanen Electric, Inc. for the Merle Hay Road Corridor Traffic Signals as of August 31, 2025 Q. Consider Approval of Library Polaris Hosted ILS Migration with Innovative/Polaris in the amount of $32,611 R. Consider Requisition #00975 to JMT Trucking in the Amount of $34,303.50 for Class E Rip Rap Delivered to Ignite Drainage Way. S. Consider Resolution No. 25-236 - Approving Change Order No. 1 for the Merle Hay Road Corridor Traffic Signal Project T. Consider Resolution No. 25-239 - Fixing a Date for a Public Hearing on the Proposal to Enter Into a Development Agreement with Pioneer Hi-Bred International, Inc. U. Consider Resolution No. 25-240 - Approving the Acquisition of Real Estate Interests to Acquire Real Property for the Royal Park Estates Channel Repair Phase 2 Project V. Removed from consideration per the applicant's request W. Consider the Appointment of Sydney Gangestad to the Board of Adjustment for a Term Ending June 30, 2026 and Michael Thrall for a Term Ending June 30, 2027 X. Consider Resolution 25-234 - Setting a Public Hearing for October 20th, 2025 at 7:00 PM to Consider an Official Text Amendment for Chapter 177.01 (Accessory Dwelling Units), Chapter 165.02 (Use Definitions), 165.01 (General Definitions), Chapter 176.14 (Dwelling, Detached Cottage Courtyard), and Table 168.2 (Accessory Uses) of the Johnston Code of Ordinances. Y. Consider Approval of Liquor License Applications and Renewals Z. Consider Resolution 25-235 - Setting a Public Hearing for October 20th, 2025 at 7:00 PM to Consider an Official Text Amendment for Chapter 190 (Land Use Procedures) of the Johnston Code of Ordinances. AA. Consider the Adoption of the Johnston Coyote Management Plan BB. Consider a Resolution 25-244 - Accepting the Lew Clarkson Softball Complex Improvements - Phase 3, Bid Package 1; and Resolution 25-245 - Accepting the Lew Clarkson Softball Complex Improvements - Phase 3, Bid Package 2 CC. Consider the and the Release of Retainage and Approve Pay Request No. 3 in the Amount of $3,461.80 to MPS Engineers for the Retainage on the Lew Clarkson Phase 3 - Bid Package 1 and the Release of Retainage and Approve Pay Request No. 3 in the Amount of $2,932.50 to Meston Brothers Irrigation for the Retainage on the Lew Clarkson Phase 3 - Bid Package 2 DD. File and Receive Reports in Item 6 Motion by Suresh Reddy, second by Bryan Burkhardt to approve the Consent Agenda as noted during Agenda Approval. Final Resolution: Motion Carried Yes: Tom Cope, Suresh Reddy, Bryan Burkhardt 6. Reports A. Library Board of Trustees Meeting Minutes for August 2025 B. Building Department September 2025 Monthly Reports 7. Non-Consent Agenda A. Consider Second Reading of Ordinance No. 1143 Amending Ordinance 487,733,790, 847, 953, 997, and 1103 and Providing That General Property Taxes Shall No Longer be Divided on Certain Property Located with the Beaver Creek Urban Renewal Area, In the City of Johnston, County of Polk, State of Iowa (Removing "Amendment No. 1 Area" from Division of Taxes) Economic Development Director Josh Laraby noted that there had been no comments received. He asked that Council consider waiving Third Consideration of the Ordinance. City Attorney Kristine Stone advised that as there were only 3 council members present, there were not enough votes to waive consideration. Motion by Bryan Burkhardt, second by Suresh Reddy to approve Second Consideration of Ordinance No. 1143.. Final Resolution: Motion Carried Yes: Tom Cope, Suresh Reddy, Bryan Burkhardt B. Consider Third and Final Consideration, Adoption and Publishing of Ordinance No. 1141 - Amending the City of Johnston Revised Ordinances of 2007, By Amending Chapter 99 Sanitary Sewer, Section 99.07 Sewer User Charge Assistant City Administrator David Wilwerding noted that there had been no comment received, and no changes from previous considerations. Motion by Suresh Reddy, second by Tom Cope to approve third and final consideration, adoption and publishing of Ordinance No. 1141. Final Resolution: Motion Carried Yes: Tom Cope, Suresh Reddy, Bryan Burkhardt C. Consider Third and Final Consideration, Adoption and Publishing of Ordinance No. 1142 - Amending the City of Johnston Revised Ordinances of 2007, By Amending Chapter 92 Water, Section 92.02 Rates for Service Motion by Suresh Reddy, second by Suresh Reddy to approve third and final consideration, adoption and publishing of Ordinance No. 1142. Final Resolution: Motion Carried Yes: Tom Cope, Suresh Reddy, Bryan Burkhardt D. Consider Resolution No. 25-202 - Establishing the Private Areas to be Designated for the 2025/2026 Urban Bow Deer Hunt Parks and Recreation Director Geoff Hubbard noted that last month, the Council approved the public hunting areas and that this action would approve private hunting areas. He advised that the property owners of these properties were requesting the ability to hunt on their property. He noted that no neighbors had voiced concerns. Motion by Tom Cope, second by Suresh Reddy to approve Resolution No. 25-202. Final Resolution: Motion Carried Yes: Tom Cope, Suresh Reddy, Bryan Burkhardt E. FY 2025-26 Staffing Changes City Administrator Mike Pogge-Weaver reviewed proposed staffing changes and funding of those changes in the current budget year. He noted that these changes were primarily in the Police, Fire, and Administration departments, and provided information on the proposed positions. Motion by Tom Cope, second by Suresh Reddy to approve a motion to authorize an additional Detective position; reclassify the current Investigations Unit Sergeant opening as a Police Lieutenant; reclassify the current Field Operations Division Commander (Lieutenant) as a Police Captain; reclassify the existing Public Safety Support Specialist as a Public Safety Support Manager; authorize a new Public Safety Support Specialist position; authorize a new Human Resources Director position; and authorize a new Enterprise Applications & IT Coordinator position.. Final Resolution: Motion Carried Yes: Tom Cope, Suresh Reddy, Bryan Burkhardt F. Consider Approval of Claims in the Amount of $2,663,504.55. Motion by Tom Cope, second by Suresh Reddy to Approve Claims in the Amount of $2,663,504.55. Final Resolution: Motion Carried Yes: Tom Cope, Suresh Reddy, Bryan Burkhardt 8. City Administrator / Staff Comments A. Comments City Administrator Mike Pogge-Weaver reminded the Council of the request to schedule time with the Strategic Planning facilitator in the next week, and that a Doodle poll had been provided. 9. City Council Comments A. Comments Council Member Cope noted that he'd participated in the electronics recycling event held over the weekend, and thanked everyone who was involved in providing this beneficial service to residents. He also noted that the Planning & Zoning Commission had heard a contentious case around a potential rezoning and thanked staff for their work on the challenging proposal. He also asked that his appreciation be passed along to the P&Z Commission for the work they do. Council Member Burkhardt thanked the Johnston High School Science and Sustainability Club for walking Beaver Creek for a clean-up event over the weekend . He also thanked the Parks Department for their assistance in removing the debris collected. Mayor Dierenfeld noted that it had been a few weeks since the last council meeting and that a number of events had been held over those weeks, including the retirement of Deputy Fire Chief Ron Schipper, the NAMI walk at Terra Park, and the final summer concert held at The Yard. She also commented on the meeting at Crown Point about the future of Green Days, and the possibility of reimagining the event. She also mentioned National Coffee with a Cop day held at Panera. Mayor Dierenfeld commented on Chief McDaniel's recent trip to Kosovo and the purpose behind that trip. Chief McDaniel also commented on the trip, noting that it was very worthwhile. He also noted that work would continue over the next few months to formalize language with the various participants to share training and experiences in policy and procedures and technology related to modern day policing. 10. Closed Session A. CLOSED SESSION- Pursuant to Iowa Code section 21.5(1)(c) to Discuss Strategy with Counsel in Matters that are Presently in Litigation or Where Litigation is Imminent Where its Disclosure Would be Likely to Prejudice or Disadvantage the Position of the Governmental Body in that Litigation The meeting entered into Closed Session at 8:02 p.m. The meeting entered into Open Session at 8:47 p.m. Motion by Suresh Reddy, second by Bryan Burkhardt to enter into Closed Session. Final Resolution: Motion Carried Yes: Tom Cope, Suresh Reddy, Bryan Burkhardt 11. Closing of Meeting A. Upcoming Meeting: Monday, October 20, 2025 - 5:30 p.m. Work Session and 7:00 p.m. Council Meeting B. Meeting Adjournment The meeting adjourned at 8:48 p.m. Paula S. Dierenfeld, Mayor Attest: Acting Deputy City Clerk October 14 2025 LIOW0386944