Minutes-8/21/25 SEP Board Meeting

Minutes-8/21/25 SEP Board Meeting Attendance Voting Board Members Brigid Ernst, Board President Chad Crabb, Board Vice-President Kelly Simmons, Board Member Ric Powell, Board Member Brett Handy, Board Member Whitney Smith McIntosh, Board Member Absent Lori Slings, Board Member Absent Other Attendees Dr. Dirk Halupnik, Superintendent Lacey Beals, Board Recorder Kevin Baccam, Board Secretary Allie Etnyre, Student Council Representative I. Call to Order A. Roll Call/Quorum - Declaration Board President Brigid Ernst called the meeting to order at 5:30pm. Board members Whitney Smith McIntosh and Lori Slings were absent. Voting: Brigid Ernst - Yes Chad Crabb - Yes Kelly Simmons - Yes Ric Powell - Yes Brett Handy - Yes B. Agenda Adoption Motion was made to adopt the agenda. Motion made by: Brett Handy Motion seconded by: Chad Crabb Voting: Unanimously Approved C. District Vision and Mission Southeast Polk Community School District will LEARN. LEAD. LIVE. Success for college, career, and civic life. Engage all students in learning a challenging curriculum delivered through quality instruction. D. Pledge of Allegiance E. Public Comments 1. USTA Representative United States Tennis Association presented a check to Southeast Polk in the amount of $63,750 through a USTA grant for the resurfacing of the tennis courts. F. Consent Agenda Motion was made to approve the Consent Agenda. Motion made by: Chad Crabb Motion seconded by: Ric Powell Voting: Unanimously Approved 1. Certified Personnel Action (communication) 2. Classified Personnel Action (communication) 3. Claims and Accounts (fiscal integrity) 4. Approval of Minutes (communication) 5. Open Enrollment (communication) II. Old/New Business A.Confirmation of Next Meeting (communication) Motion was made to approve the next board meeting dates: Sept. 4 and Sept. 18. Motion made by: Brett Handy Motion seconded by: Ric Powell Voting: Unanimously Approved B. SRO Law Enforcement Agreement- Pleasant Hill (fiscal integrity) Motion was made to approve the School Resource (SRO) Law Enforcement Agreement with the City of Pleasant Hill for the 2025-2026 school year. Motion made by: Kelly Simmons Motion seconded by: Ric Powell Voting: Unanimously Approved C. Public Hearing for MidAmerican Energy Utility Easement (communication) Public hearing for a utility easement to MidAmerican Energy between the frontage road and University Avenue north of the junior high and Skills Trade building was opened at 5:39 pm. There were no public comments or questions. Hearing closed at 5:40 pm. 1. Approval of MidAmerican Energy Utility Easement Motion was made to approve the Resolution Approving Conveyance of Interests In Real Property to MidAmerican Energy regarding the utility easement between the frontage road and University Avenue north of the junior high and Skills Trade building. Motion made by: Brett Handy Motion seconded by: Kelly Simmons Voting: Unanimously Approved D. Special Education Service Delivery Plan (high academic achievement) Motion was made to apporve the Special Education Service Delivery Plan. Motion made by: Brett Handy Motion seconded by: Ric Powell Voting: Unanimously Approved E. Human Empowerment and Restorative Diversion (HERD) Project Agreement (fiscal integrity) Motion was made to approve and support the HERD 28E agreement. Motion made by: Brett Handy Motion seconded by: Ric Powell Voting: Unanimously Approved III. Topics for Discussion A.Superintendent's Report (communication) Superintendent Halupnik gave an update on summer activities including but not limited to the girls softball team participation at the state tournament, preparations for the new school year start, and progress on the 2025 referendum. B. Advanced Placement Update (high academic achievement) Principal Stephen Pettit gave a report on the positive achievements of high school students participating in Advanced Placement courses and taking AP exams. C. Enrollment Update (communication & fiscal integrity) Deputy Superintendent Joe Horton gave an update on 2025-2026 school year enrollment. D. SIP: Year 2 Task Force Implementation (high academic achievement) Associate Superintendent JoEllen Latham gave a summary of the progress within the Southeast Polk Task Forces. Adjournment Meeting adjourned at 6:15 pm. Motion made by: Brett Handy Motion seconded by: Chad Crabb Voting: Unanimously Approved September 3 2025 LIOW0360347