Minutes of a Regular Meeting of The Board of Directors of the United Community School District August 18, 2025

Minutes of a Regular Meeting of The Board of Directors of the United Community School District August 18, 2025 CALL TO ORDER The United Community School District Board of Education held its regular meeting on Monday, August 18, 2025, at 6:02 p.m. in the United CSD Library. President Brenda Stanley called the meeting to order. Board members present included Lori Weyhrich, Kathy Toms, Jon Davis, and Mike Lynch. Also in attendance were Superintendent Heather Holm, Principal Elyse Brimeyer, Board Secretary Jenn Meinecke, Transportation Director Grant Oskvig and staff members Chelsea Truckenmiller and Kacey Davis. APPROVAL OF AGENDA Toms moved to approve the agenda as presented. Weyhrich seconded. Motion carried 5-0. PUBLIC COMMENT There were no requests for public comment. REVIEW OF DISTRICT GOALS President Stanley reviewed the three district goals: (1) Student Learning, (2) School District Culture, (3) Resource Management. ADMISTRATOR REPORTS Superintendent Holm presented progress updates aligned with district goals: Student Learning: Regular Meeting 08/18/2025 - 06:00 PM United Community School District Library 1284 U Ave. Boone, IA 50036 1 classroom materials ordered, and new teacher orientation completed; Culture: Facilities prepared for student/staff return; Resource Management - Transportation staff entering data into the BusRight system. Board election notice: Terms spring: Stanley (District 2), Weyhrich (At-Large). The election is November 4, 2025; the filing window is August 25 - September 18, 2025. IASB Convention: November 19-21, 2025, Full Convention November 20, and the Board President Session is November 21. Principal Brimeyer shared staffing professional learning: Co-Teaching, Responsive Classroom, Behavior Strategies, Positive Discipline. August 25 is Parent/Teacher conferences, supply drop-off and Book Fair day. Start dates for TK-6 is August 26 and Preschool is August 29. DISCUSSION/INFORMATION Handbooks Superintendent Holm shared revised Student/Parent, Employee, and Substitute Handbooks, incorporating IASB recommendations. Key changes include updated behavior guidance (p. 41) and integration of transportation policies into the Student/Parent Handbook. Emergency Operations Plan An updated safety plan was presented by Superintendent Holm, incorporating SRP/SRM protocols, updated contact information, and Iowa Safe + Sound materials. YSS Agreement Superintendent Holm brought forward the revised annual agreement with YSS, clarifying the operational independence of YSS within district facilities. Donovan Group Renewal Agreement Superintendent Holm noted the updated agreement expires August 31. Renewal is available at the current rate. Plan Fall Work Session The board will hold an initial meeting on Tuesday, September 30 at 3:30 p.m. to begin goal review. Goals will remain in place, with updates to indicators. ACTION ITEMS FY26 Student/Parent Handbook Toms motioned to approve the FY26 Student/Parent Handbook. Davis seconded. Motion carried 5-0. FY26 Employee Handbook Weyhrich motioned to approve the FY26 Employee Handbook. Lynch seconded. Motion carried 5-0. FY26 Substitute Handbook Toms motioned to approve the FY26 Substitute Handbook. Weyhrich seconded. Motion carried 5-0. Emergency Operations Plan Davis motioned to approve the Emergency Operations Plan. Lynch seconded. Motion carried 5-0. Disposition of Obsolete Equipment Davis motioned to approve the disposition of obsolete equipment. Weyhrich seconded. Motion carried 5-0. Donovan Group Renewal Agreement Toms motioned to approve the renewal of the agreement with the Donovan group at the current rate. Weyhrich seconded. Motion carried 5-0. YSS Agreement Toms motioned to approved the YSS agreement for 2025-2026. Weyhrich seconded. Motion carried 5-0. BOARD POLICIES Rescind Excess Policies, Regulations, and Exhibits from 500 Series Toms motioned to approved the rescinded policies 500, 501.1, and 505.5, as they are now obsolete due to other policy updates. Weyhrich seconded. Motion carried 5-0. Second Reading – 500 Series Board Policies Weyhrich motioned to approved the second reading and adoption of the updated 500 Series policies. Toms seconded. Motion carried 5-0. Second Reading of Other Policy Changes Weyhrich motioned to approved the second reading of the policies identified by IASB due revision due to recent legislative changes. Lynch seconded. Motion carried 5-0. CONSENT AGENDA Weyhrich motioned to approved Consent Agenda as presented. Lynch seconded. Motion carried 5-0. Personnel The following personnel changes were approved: Resignation: Anita Hurley (Kitchen Staff), Lori Carlson (Associate), and Maggie McGriff (Associate); Transfer: Ashley Risius transitioned from her role as Preschool Plus Lead to Preschool Associate. Approved for Andi Birch as Bus Driver and Rebekah Hall as Special Education Associate. Additionally, Chris Nordhus advanced from BA to BA+15, resulting in a lane change adjustment. Open Enrollment Requests During the 2025–2026 school year, eight students were approved for open enrollment into the district: Olivia RaeAnn Zatloukal (K, Boone), Rayson Michael O'Donnell (K, Madrid), Opal Rose Alfseike (K, Boone), Grayson Jared Deardorff (Grade 2, Ames), Emilia Babberl (K, Boone), Noah Meyer (TK, Ankeny), Grayson Alan Howell (Grade 3, Boone), and Jace Alan Howell (Grade 4, Boone). One student, Lilian Pirtle (K), was approved for open enrollment out of the district to Ames for the 2026–2027 school year. Bills 08/18/2025 Payables 08/2025 Prepaid Payables Financial Reports UCSD Revenues & Expenditures June FY25 as of 08/16/2025 UCSD Expenses to Published Budget Comparison June FY25 as of 08/16/2025 Meeting Minutes 07/21/2025 Regular Meeting 07/21/2025 Work Session Meeting Fly Five Agreement Renewal The Board approved a one-year renewal of the Fly Five Curriculum, a resource dedicated to supporting Social Emotional Learning (SEL) across the district. BOARD TALKING POINTS IASB Annual Conference Reminder to confirm attendance for the IASB Conference, scheduled for November 19-21, 2025 Staff In-Service Invitation Board members are invited to attend the district-wide in-service on Thursday, August 21, 2025, as United. The event will feature a guest speaker and collaborative sessions with staff. Behavioral Support Update The board is actively responding to changes in student behavior and support staff needs, with ongoing discussion to align resources and strategies. ADJOURN There was no further business to come before the board for consideration. Toms motioned to adjourn the meeting. Weyhrich Seconded. Motion carried 5-0. Meeting adjourned 6:45 p.m. The meeting documents, and full text of motions, resolutions or policies considered at this meeting are on file in the Board Secretary's Office. /Jenn Meinecke, Secretary CLAIMS: ACCESS SYSTEMS 2,193.82 AHLERS & COONEY, PC 207.00 ANCORA PUBLISHING AND SAFE & CIVIL SCHOOLS 3,274.20 BLUUM OF MINNESOTA, LLC 18.99 BOONE ACE HARDWARE 64.33 BOONE COUNTY LANDFILL & RECYCLING SERVICES 85.86 BROWN ELECTRIC OF CENTRAL IOWA, INC 743.77 BYRDSEED 159.00 CAPITAL CITY EQUIPMENT COMPANY 18,562.00 CARQUEST OF BOONE 502.71 DENNIS SUPPLY COMPANY 233.75 DEPARTMENT OF ADMINISTRATIVE SERVICES 600.00 DONOVAN GROUP 1,500.00 ECOLAB PEST ELIMINATION 157.18 ELECTRONIC ENGINEERING 295.50 GAMEONE 3,102.87 GANNETT IOWA LOCALIQ 195.60 GARBAGE GUYS 560.80 HEARTLAND AEA 11 582.07 HOGLUND BUS CO, INC. 55.38 HOWE-GORDON, ANN 125.55 INTERSTATE ALL BATTERY CENTER 113.42 IOWA COMMUNICATIONS NETWORK 758.62 IOWA DEPARTMENT OF NATURAL RESOURCES 340.00 IOWA SCHOOL FINANCE INFO SERVICE 75.00 IT OUTLET INC 969.11 KENDALL HUNT PUBLISHING 6,600.00 MANATTS 164,567.91 MENARDS - AMES 267.16 METEOR EDUCATION, LLC 3,552.79 MOSYLE CORPORATION 4,113.00 OXEN TECHNOLOGY 1,174.00 RENAISSANCE LEARNING, INC. 1,636.00 SCHOLASTIC BOOK FAIRS 106.43 SECURE SHRED SOLUTIONS, LLC 52.00 SPRING GREEN 1,602.50 STAPLES OIL CO., INC. 2,561.90 STRAWBRIDGE STUDIOS, INC. 795.76 VERIZON WIRELESS 92.62 WE WILL WRITE 540.00 AMAZON CAPITAL SERVICES, INC. 323.16 VISION BANK 2,517.04 BOONE COMMUNITY SCHOOL DISTRICT 175,484.89 MEINECKE, JENNIFER 459.76 TOTAL 401,923.45 September 11 2025 LIOW0363093