Notice of Destruction of Special Education Records

Notice of Destruction of Special Education Records In accordance with the state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA), this is to inform you of the Department of Special Education of Rutherford County Schools intent to destroy personally identifiable information related to special education records maintained for students who were evaluated and/or served for special education services while attending the Rutherford County School System, but who are no longer enrolled. Records will be held through the individual's age of 25. The destruction will occur after the individual's 26th birthday. If you wish to maintain this information for your personal records, you must notify Rutherford County School System upon receipt of this notice; otherwise, the information will be destroyed June 30th of every year. Please be advised that the records may be needed by you for applying for Social Security Benefits, rehabilitation services, college entrance or other purposes. Records to be destroyed are as follows: Individualized Education Programs (IEPs) Evaluation Reports – Test Protocol Notification of Meetings Review of Existing Data Summaries Notices of Action All other personally identifiable information within the Special Education or Section 504 file The reason for the destruction of the above-listed items is because they are no longer needed to provide educational services for the individual or valid information after the individual's 26th birthday. The district will maintain a permanent record, without time limitation, of a student's name, address and phone number, his/her grades, attendance record, classes attended, grade level completed, the year completed and a letter stating that the student was eligible and/or received special education services in RCS. These records should be requested from the Rutherford County Schools Special Education Department at (615) 893-5812. May 17, 22, 24, 29, 31 2026 LOKR0492100