October 20, 2025 City Council Meeting Minutes

October 20, 2025 City Council Meeting Minutes BONDURANT CITY COUNCIL Minutes October 20, 2025 Bondurant City Council Roll Call Present: Mayor Doug Elrod, Council Member Tara Cox, Council Member Bob Peffer, Council Member Matt Sillanpaa, Council Member Chad Driscoll Absent: Council Member Angela McKenzie City Officials Present: City Administrator Marketa Oliver, City Clerk Shelby Hagan, Assistant City Administrator Jene Jess, Planning & Community Development Director Maggie Murray, Public Works Director John Horton, Fire Chief Aaron Kreuder, Assistant Fire Chief Anthony Rauterberg, City Planner Isaac Pezley Call to Order and Declaring a Quorum Mayor Elrod called the meeting to order at 06:13 PM and declared a quorum. Abstentions declared Council Member Driscoll will abstain from item #8e. Perfecting and Approval of the Agenda Motion by Driscoll, seconded by Cox, to approve the agenda. Vote on Motion 4-0. Motion carried. Guests requesting to address the City Council - None. Consent Agenda: All items listed below are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event the item will be removed from the Consent Agenda and considered separately. Approval of October 6, 2025, City Council Meeting Minutes Claims List & Treasurer's Report Receive & File — September 3, 2025, Library Board Meeting Minutes & Director's Report Receive & File - Bondurant Emergency Services September Monthly Report R-251020-288- Resolution approving a grant agreement with the Iowa Economic Development Authority for Destination Iowa funding to assist with implementing Silo Commons R-251020-289-Resolution approving pay request no. 9 to Ball Team LLC for the Bondurant City Park Reconstruction Phase 2 Project in the amount of $8,979.40 R-251020-290- Resolution authorizing the Disposal of Surplus Property - Electronics R-251020-291- Resolution affixing a public hearing to consider the request to modify the Future Land Use Map for GeoParcel 8022.30.200.020 from Low- and Medium-Density Residential to High-Density Residential for November 3, 2025, at 6:00 p.m. at 200 Second Street NE, Bondurant R-251020-292- Resolution affixing a date for a public hearing to consider a request for rezoning from the Agricultural (A-1) District to the High Density Residential (R-3) District on property located at GeoParcel 8022.30.200.020 for November 3, 2025, at 6:00 p.m. at 200 Second Street NE, Bondurant R-251020-293- Resolution affixing a date for a public hearing to consider adoption of the Pleasantview Park Master Plan for November 3, 2025, at 6:00 p.m. R-251020-294- Resolution approving a Professional Services Agreement between the City of Bondurant and ISG for design and construction administration services related to Silo Commons and the Filmore Avenue, NE extension project in the Grain District (Please note an updated resolution will be provided Monday) R-251020-295- Resolution approving a contract with artist Joshua Wiener in the amount of $137,500 for the design and installation of the Moving Curiously sculpture at the eastern gateway of the Grain District R-251020-296- Resolution approving Amendment No. 2 to the FEH Design Professional Services Agreement in the amount of $10,800 R-251020-297- Resolution approving a Lighting & Electrical Systems Design Proposal between the City of Bondurant and Teknephos in the amount of $24,440 for the Silo Commons and Filmore Avenue NE projects in the Grain District R-251020-298- Resolution approving City Hall Humidity Mitigation and Dehumidification Proposal from Bell Brothers Heating and Air Conditioning in the amount of $16,680.37 R-251020-299- Resolution approving USDA Rural Development Grant Agreement for Lincoln Street in the amount of $21,850 R-251020-300- Resolution approving Change Order No. 2 to RW Excavating Solutions LC for the Parkside Trail Connection Project in the amount of $14,450.00 R-251020-301- Resolution approving pay request no. 4 to RW Excavating Solutions for the Parkside Trail Connection Project in the amount of $82,719.91 R-251020-302- Resolution approving pay request No. 13 to Ryan Companies for the Bondurant Emergency Services Facility Project in the amount of $2,002,397.76 R-251020-303- Resolution approving pay request no. 10 to Ball Team LLC for the Bondurant City Park Reconstruction Phase 2 Project in the amount of $13,415.90 R-251020-304- Resolution Approving Purchase of New Snowplow Truck Chassis for FY27 R-251020-305- Resolution approving competitive quote from Legacy Construction in the amount of $96,575 for the Wolf Creek Basketball Court/Pickleball Court Project Motion by Peffer, seconded by Cox, to Approve the Consent Agenda. Roll Call: Ayes: Cox, Peffer, Sillanpaa, Driscoll. Nays: None. Absent: McKenzie. Motion carried 4-0. Public Hearing Public hearing to consider adopting the Mud, Camp, Spring Creeks Greenway Master Plan Council Member Sillanpaa departed at 06:27 PM. Mayor Elrod opened the public hearing at 06:29 PM. The plan, prepared by Confluence on behalf of the Watershed Management Authority (WMA) and Polk County Public Works, provides a regional framework for addressing watershed-scale challenges such as flood mitigation, water quality, habitat preservation, and recreation connectivity. City Administrator Oliver noted that while the plan is not a City-prepared document, it complements Bondurant's existing long-range plans and offers valuable guidance for future greenway and stormwater initiatives. Mayor Elrod closed the public hearing at 06:36 PM. Action Items R-251020-306- Resolution approving the Bondurant-Farrar Elementary Plat 1 Preliminary and Final Plats Motion by Cox, seconded by Driscoll, to Approve R-251020-306. Roll Call: Ayes: Cox, Peffer, Driscoll. Nays: None. Absent: McKenzie, Sillanpaa. Motion carried 3-0. R-251020-307- Resolution approving the Bondurant-Farrar Community School District Elementary School Site Plan Motion by Cox, seconded by Driscoll, to Approve R-251020-307. Roll Call: Ayes: Cox, Peffer, Driscoll. Nays: None. Absent: McKenzie, Sillanpaa. Motion carried 3-0. c. R-251020-308- Resolution adopting the Mud, Camp, Spring Creeks Greenway Master Plan Motion by Driscoll, seconded by Cox, to Approve R-251020-308. Roll Call: Ayes: Cox, Peffer, Driscoll. Nays: None. Absent: McKenzie, Sillanpaa. Motion carried 3-0. O-251020-226 - (First Reading) Ordinance amending Chapter 47, Park Regulations Motion by Driscoll, seconded by Peffer, to Approve the first reading of O-251020-226. Roll Call: Ayes: Cox, Peffer, Driscoll. Nays: None. Absent: McKenzie, Sillanpaa. Motion carried 3-0. R-251020-309- Resolution approving Bondurant Soccer Club Lease Due to Council Member Sillanpaa needing to depart early and Council Member Driscoll abstaining, this item was moved up on the agenda for consideration immediately following the consent agenda. Motion by Cox, seconded by Peffer, to Approve R-251020-309. Roll Call: Ayes: Cox, Peffer, Sillanpaa. Nays: None. Abstain: Driscoll. Absent: McKenzie. Motion carried 3-0. Discussion Items - Water Wheeling Agreement - Assistant City Administrator Jess provided an overview of the Water Wheeling Agreement with Des Moines Water Works (DMWW) and the City's proposed cost recovery framework. The agreement allows DMWW to deliver water through a portion of Bondurant's distribution system, and the updated approach formalizes a fair and transparent method for recovering both operational and capital costs associated with the service. The analysis establishes an annual cost recovery of $315,327.56 for FY2025, based on proportional system use and depreciation. The method will be reviewed and updated annually to reflect changes in usage, rates, and system valuation. Closed Session- Pursuant to Iowa Code 21.5.1(j) to discuss property acquisition and 21.5.1(c) potential or pending litigation Motion by Driscoll, seconded by Cox, to Move into Closed Session at 07:14 PM. Roll Call: Ayes: Cox, Peffer, Driscoll. Nays: None. Absent: McKenzie, Sillanpaa. Motion carried 3-0. Mayor Elrod closed the Closed Session at 07:52 PM. Adjournment Motion by Peffer, seconded by Cox, to adjourn at 07:52 PM. Vote on Motion 3-0. Motion carried. Shelby Hagan, City Clerk ATTEST: Doug Elrod, Mayor Publication Dates LIOW0394179