REQUEST FOR PROPOSALS CONSULTANT SERVICES FOR THE 2025 AMERICANS WITH DISABILITIES ACT SELF-EVALUATION AND TRANSITION PLAN UPDATE FOR THE TOWN OF SELMA, INDIANA

REQUEST FOR PROPOSALS CONSULTANT SERVICES FOR THE 2025 AMERICANS WITH DISABILITIES ACT SELF-EVALUATION AND TRANSITION PLAN UPDATE FOR THE TOWN OF SELMA, INDIANA September 8, 2025 The Town of Selma, Indiana is requesting written presentations of qualifications from consultants to prepare a public building assessment for the 2025 Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan Update for Delaware County, Indiana. This assessment must comply with applicable state and federal accessibility codes and guidelines. Requested services include, but not limited to, assessment of the following: Identification of public buildings with potential for architectural and communications barriers, including access to restrooms and to goods, services, and programs. Accessibility of approach and entrance to public buildings. Recommendations for corrections to provide accessibility. The Town of Selma, Indiana plans to use Federal Transportation funds for this plan, which requires adherence to State and Federal regulations. The Town will conduct its own inventory of sidewalk facilities within public rights-of-way and will use this data, along with the services described, to update the final transition plan. BACKGROUND Under 28 CFR Part 35.150(d), public entities with 50+ employees must develop a "Transition Plan" to comply with ADA regulations. This plan prioritizes access to governmental buildings, transportation facilities, and commercial facilities over residential areas. The plan must: 1) Identify physical obstacles limiting accessibility. 2) Describe methods to achieve accessibility. 3) Specify a compliance schedule. 4) Name the official responsible for implementation of the plan (28 CFR Part 35.150(d)(3). Additionally, employers, including public entities, must ensure that individuals with disabilities have access to services and programs. SCOPE OF WORK Prepare the 2025 Town of Selma, Indiana Americans with Disabilities Act (ADA) Transition Plan for public buildings, identifying potential architectural barriers that may limit access to and within Town-owned buildings. This evaluation will also cover public spaces, such as parking areas serving these buildings. Services will include site and program accessibility compliance evaluations to provide a basis for identifying, prioritizing, budgeting, and implementing plans to Page | 2 ensure the County's compliance with ADA, Title VI, and State of Indiana accessibility requirements. A findings and implementation report must be submitted, identifying barriers to access, prioritizing, or rating them by impact, and proposing remedial steps to mitigate, remove, or otherwise address these barriers. Priorities should be established in accordance with ADA guidelines. The following Town of Selma facilities shall be included in the plan: Facility Address 1 Town Hall/Police Dept. 316 S. Albany St., Selma, IN 47383 2 Selma Ball Diamonds 9805 E. Jackson St., Selma, IN 47383 3 Liberty Perry Fire Department 408 N. CR 600 E., Selma, IN 47383 The consultant shall assist the Town of Selma with the ADA Self-Evaluation and Transition Plan update as follows: 1) Surveys: Conduct surveys of all public use and interior features of listed sites and buildings, identifying physical barriers and comparing each facility to state and federal ADA Accessibility Guidelines. The survey will include: Buildings and surrounding elements to be included in the facilities survey will include as applicable: Building and Site Features: Parking Areas Passenger Loading Zones Curb Ramps Walks and Pedestrian Paths Ramps Stairs Restrooms Auditorium Locker Rooms Kitchens/Kitchenettes Eating/Vending Areas Hazards (overhanging and protruding Recreation Feature objects) Doors and Gates Signs Drinking Fountains Page | 3 Telephones Building Levels and Lifts Elevators Turnstiles Transaction Counters Games and Sports Areas Grandstands/Bleachers Sprinklers Picnic Areas Site Furnishings Fixed Benches Corridors/Aisles Rooms Multiple User and Single Occupant Restrooms Other Building and Site Features, as applicable 2) Facility Diagrams: Create diagrams of public building interiors and exteriors for the ADA Transition Plan, noting architectural barriers. The Town will provide available blueprints, CAD files, GIS data, emergency evacuation diagrams, or other relevant graphics. 3) Facilities Reports: Develop reports for each site and building, detailing noncompliance items. These reports will be the property of the Town of Selma for future reference and updates. Each report must include: a. Specific barriers encountered b. Feasible conceptual solutions c. Planning-level cost estimates for barrier removal d. Priority level 4) Sidewalk and Curb Ramp Evaluation: Assess the Town's baseline condition for sidewalks and curb ramps in the Public Right of Way leading to public buildings and sites. Develop a prioritized plan for accessibility compliance on sidewalk improvements. 5) Public Engagement: Participate in at least one public meeting to collect input and one public presentation to share findings. GENERAL REQUIREMENTS A. The successful proposer shall be required to work closely with the designated Project Manager for the Town of Selma. Similarly, the successful proposer will be expected to identify an individual who will serve as the key contact person and to specify other staff that will perform various tasks. Any substitutions of staff during the course of the contract must be agreed upon by the Project Manager in writing, in advance of each substitution. B. Required information to be included in Response: Page | 4 Firm Information: Name of individual or individuals and contact information authorized to act on behalf of the firm and serve as point of contact. Qualifications: Qualifications, expertise, and experience of key staff proposed to be assigned to project. Strategy and Timeline: Description of project approach and estimated timeline. A short time frame is required to complete this update and ability to complete quickly is crucial. Cost Estimate: Breakdown of estimated not and not to exceed amount INSTRUCTIONS FOR SUBMITTING PROPOSALS The requested information shall be sent electronically to jensenglaze@asccare.com or delivered to the following address no later than 12:00 pm noon on October 10, 2025 with the following information clearly labeled on the outside of the envelope/package: Brooke & Struble, P.C. Attention: Danyel Struble 112 E. Gilbert Street Muncie, IN 47305 Phone: (765) 741-1375 **Selma ADA – RFP** All requests for clarification of the RFP shall be submitted by e-mail to Jensen Glaze, jensenglaze@asccare.com. All requests for clarification must be received no later than 12:00 pm noon on October 3, 2025. Requests received after this date will be discarded. PROPOSAL SELECTION PROCESS AND CRITERIA Criteria Proposals will be evaluated using the following criteria: Cost Estimate 15 Points Project Understanding 10 Points Familiarity with ADA Laws and Procedures 30 Points Relevant Experience 15 Points Proposed Methodology & Schedule 30 Points Total Points Possible: 100 Points The Town reserves the right to reject any or all proposals for any reason. Page | 5 Waivers The Town may waive informalities or irregularities in received proposals if they are merely a matter of form and not substance, and if the correction or waiver does not prejudice other proposals. Final Selection Following the initial review and screening of all proposals, the Town may invite two or more firms to participate in the final selection process, which may include an oral interview. Consultants are requested to ensure their availability if selected for an interview. ESTIMATED TIMELINE FOR SUMBISSION, REVIEW, AND SELECTION: Deadline for Clarifications 12:00 pm noon on October 3, 2025 Response for Clarifications 12:00 pm noon on October 7, 2025 Deadline for Submission of RFQ 12:00 pm noon on October 10, 2025 Consultant Selection/Notification 12:00 pm noon on October 14, 2025 Submitted by: /s/ Jensen Glaze Jensen Glaze, President Town of Selma HSPAXLP Publication Dates LSBN0367048