RFB-2789-R Re-Bid ECRA Solar Canopy Carports

RFB-2789-R Re-Bid ECRA Solar Canopy Carports Chemung County-City of Elmira Purchasing Department 150 Lake Street, P.O. Box 588 Elmira, NY 14901 PH: 607-737-3577 FX: 607-873-1352 NOTICE IS HEREBY GIVEN, that sealed bid proposals are sought and requested by the County of Chemung for the following contract: RFB 2789-R – RE-BID ECRA Solar Canopy Carports Sealed bids will be received in the Chemung County-City of Elmira Purchasing Department, Third Floor, Room 308, 150 Lake Street, Elmira, New York 14901, until 1:45 P.M. on January 29, 2026, where they will be publicly opened, read aloud, and broadcast via Teams at 2:00 P.M. on the date due. Login information to the Teams meeting can be found on the Purchasing website at: https://chemungcountyny.gov/1387/10436/Purchasing-Calendar Each bid shall be accompanied by a deposit in the amount of Five Percent (5%) of the total base bid in the form of a Certified Check, Bank Draft, or Bid Bond. Cash will not be acceptable as a deposit. Award of the contract resulting from this solicitation will be made in accordance with New York State General Municipal Law §103. The contract will be awarded to the lowest responsible and responsive bidder based on the Base Bid and any Alternate Bids selected by the Owner. The Owner will determine, at its sole discretion and in the best interest of the Owner, which Alternates (if any) will be accepted. Evaluation for award will be based on the total amount of the Base Bid combined with the selected Alternate(s). Alternates may be accepted in any order or combination, and acceptance of one Alternate does not obligate the Owner to accept any others. If an awarded bidder fails to enter into a contract with the County following notice of bid acceptance, the bid security shall be forfeited to and become the property of Chemung County. No bidder may withdraw their bid within forty-five (45) days after the date of the bid opening. Please take notice: The Purchasing Office is closed between 12:00 Noon to 1:00 P.M. daily. The Purchasing Office receives one daily US Mail delivery after 2:00 P.M. Any bid received in the Purchasing Office after 1:45 P.M. on the due date will not be considered. Bids received via facsimile or electronically will not be considered. Bid proposals must be submitted in duplicate (one original and one exact copy). The County of Chemung reserves the right to reject any and all bids submitted and to waive any informality. Proposals must be made upon and in accordance with bid documents. Plans, Specifications, and Proposal Forms may be viewed and downloaded on or after December 11, 2025 by registering with the Empire State Purchasing Group at www.EmpireStateBidSystem.com. No hard copies of the plans and specifications will be provided. Vendors / contractors can register for a free "search only" service, or for a matching service for a small annual fee. PLEASE NOTE THAT IT IS THE BIDDER'S RESPONSIBILITY TO OBTAIN ALL BID DOCUMENTS (INCLUDING ADDENDA) ON THE EMPIRE STATE PURCHASING GROUP WEBSITE. IF YOU CHOOSE THE FREE SUBSCRIPTION, YOU MUST VISIT THE WEBSITE UP UNTIL THE RESPONSE DEADLINE FOR ANY ADDENDA. A pre-bid conference can be requested and will be publicly advertised at the Elmira Corning Regional Airport, 276 Sing Sing Road, Horseheads, NY 14845. Representatives of Owner and Engineer will be present to discuss the project. Bidders are strongly encouraged to attend and participate in the conference. Engineer will transmit to all prospective Bidders of record such addenda as Engineer considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective. Questions pertaining to the technical specifications of this project shall be directed to: James C. Peckham, PE HUNT-EAS 100 Hunt Center Horseheads, NY 14845 Ph: 607-358-1082 Fax: 607-358-1800 peckhamj@hunt-eas.com By: Tricia A. Wise, NIGP-CPP, CPPO, CPPB Purchasing Director December 11 2025 LNYS0419398