Roland-Story School Board Minutes & Bills 10/13/25

Roland-Story School Board Minutes & Bills 10/13/25 The Roland-Story School Board held a regular meeting on Monday, October 13, 2025, at 5:00 p.m. in the high school boardroom. Members Present: Chris McIlrath, Erica Watts, Tosha Whipple, Ashlee Mullenbach, and Matt Dahlsten President McIlrath called the meeting to order at 5:01 p.m. Dahlsten moved to approve the agenda. Whipple seconded the motion. Motion carried unanimously. McIlrath welcomed those in attendance and opened the public forum. Carrie Hueton, YSS Kids Club, shared information regarding current Kids Club participation and their upcoming Lights On community event. Michelle Woodall, 8th grade science teacher, and Teddy Christian, 8th grade student, shared their scientific learning adventures from a new exploratory class. Principal Cline gave a brief update from his building; Principals Hartzler and McQuillen provided written reports to the board. Facilities Director, Leo Gessner, presented maintenance project updates and elaborated on the need for a new boiler at the high school building. Whipple moved to approve the consent agenda, including the minutes from the September 8th meeting, monthly bills/financial reports and the following personnel updates and vendor/partnership/other agreements: Resignations, with regrets and appreciation for their service: Linda Summers, part-time cook and Hesston Johnson, middle school softball coach. Letters of Assignment/Contracts: Ben Gruwell, elementary cook; Jennifer Sink, elementary head cook; DeaDra Jeter, middle school head cook; and Bobby Martin, high school head cook. Letter of Assignment for visiting teacher-HSAP program: Gretchen Clapper. Vendor/partnership/other agreements: Yearbook annual ads fundraiser. Early graduation requests, per board policy 505.6 for Addilee Bennett, Elizabeth Campbell, Kara Harding, Damian Lanczos, and Aven Martensen. School Improvement Advisory Committee (SIAC) members: Josh Johnson, Andy Herrick, Stacy Anderson, Tammy Dickinson-Ferrell, Andrew Black, Jess Berggren, Matt Dahlsten, Tosha Whipple, Trevor Britten, Stella Hethoff, Kara Patterson, Corben Lucchesi, Kalen Bauman, Julianna Schwartz, Leroy Kester, Katie Bangert, Jennifer Thompson, Mary Howell Sirna, Shanon McKinley, Alaina Christian, and Tanner Birchmier. Continued participation in the Iowa Drug & Alcohol Testing Program (IDATP) for pre-employment and random driver drug testing for $1,200. Requests for 2025-2026 foreign exchange students, as presented. Mullenbach seconded the motion. Motion carried unanimously. Eric Vermeer and Matt Patton, 10Fold Architecture, presented the scope and cost estimates for the proposed district baseball facility renovation. Mullenbach moved to approve the design agreement with 10Fold Architecture as presented. Watts seconded the motion. Motion carried unanimously. Watts moved to approve the resolution for final application and closing of the 2025 Elementary Roof Project completed by Academy Roofing & Sheet Metal Company and 10Fold Architecture with a final payment in the amount of $3,340. Dahlsten seconded the motion. A roll call vote was taken: Dahlsten—Aye, Whipple—Aye, Mullenbach—Aye, Watts—Aye, and McIlrath—Aye. Motion carried unanimously and the resolution was adopted. Dahlsten moved to approve the quote from ViG Solutions for replacement of the middle school Chromebook devices for $129,870 using existing PPEL/SAVE funds. Whipple seconded the motion. Motion carried unanimously. Whipple moved to approve the proposal to name the high school auditorium in honor of former Roland-Story superintendent Dale Henricks. Mullenbach seconded the motion. Motion carried unanimously. Mullenbach moved to approve the request to the School Budget Review Committee for modified allowable growth for the FY25 special education deficit in the amount of $591,081.79. Watts seconded the motion. A roll call vote was taken: Dahlsten—Aye, Whipple—Aye, Mullenbach—Aye, Watts—Aye, and McIlrath—Aye. Motion carried unanimously. Watts moved to approve the request to the School Budget Review Committee for modified allowable growth for the FY25 English Language Excess Costs program deficit in the amount of $29,758.98. Dahlsten seconded the motion. A roll call vote was taken: Dahlsten—Aye, Whipple—Aye, Mullenbach—Aye, Watts—Aye, and McIlrath—Aye. Motion carried unanimously. Whipple moved to approve the proposal to add a middle school girls wrestling program for 2025-2026 as presented. Mullenbach seconded the motion. Motion carried unanimously. The Board held its second and final reading of the following board policy updates: 104, 104.E1, 104.E2, 104.E3 - Anti-Bullying/Anti-Harassment 211 - Open Meetings 402.02 - Child Abuse Reporting 402.03 - Abuse of Students by School District Employees 405.02 - Licensed Employee Qualifications, Recruitment, Selection 411.02 - Classified Employee Qualifications, Recruitment, Selection 501.03 - Compulsory Attendance 501.09 - Chronic Absenteeism and Truancy 501.09R1 - Chronic Absenteeism and Truancy Regulation 505.05 - Graduation Requirements 507.01 - Student Health and Immunization Certificates 603.01 - Basic Instructional Program 603.05 - Health Education Mullenbach moved to approve the policy updates as presented. Watts seconded the motion. Motion carried unanimously. McIlrath adjourned the meeting at 7:40 p.m. The next regular board meeting is scheduled for November 10th at 5:00 p.m. in the high school boardroom. Chris McIlrath Adam Hubert Board President Board Secretary The following bills were approved for payment on 10/13/25: Activity Fund Robert Alden, Official......................................................................... 290.00 All-American Iowa Sports, Track Meet Timing/Results................... 1,140.00 AP Community Schools, Entry fee for Carroll Band Day.................. 90.00 Atlantic Coca-Cola Bottling Company, Concessions........................ 4,261.68 Ballard Community Schools, Entry Fee.............................................. 220.00 Band Shoppe, Black Super Drillmasters............................................. 1,259.65 Bill Doran Company, Carnations for homecoming............................ 101.50 Shelly Broich, Sound Effects.............................................................. 150.00 Pam Carlin, Official............................................................................. 145.00 Jeff Chamberlain, Official................................................................... 142.00 Chapman Choral Consulting, All State Clinic.................................... 150.00 Steve Conard, Official......................................................................... 142.00 Core-Mark Midcontinent, Inc., Concessions...................................... 2,740.00 Cyclone Awards And Engraving, Awards.......................................... 105.00 Decker Sporting Goods, Activity Supplies......................................... 14,704.90 Griffin Diersen, Official...................................................................... 250.00 Dike-New Hartford Community School District, Entry Fee............. 150.00 DnA Music Entertainment, Homecoming Dance DJ......................... 575.00 Jim Flaws, Official.............................................................................. 340.00 Brad Friest, Official............................................................................. 240.00 Roger Fritz, Official............................................................................. 485.00 Funny Farms, Flowers for Homecoming court................................... 125.00 Andrew Galyon, Official..................................................................... 142.00 General Fund, Salary/Benefits............................................................. 140.11 Eric Gilson, Official............................................................................ 142.00 Kourtney Graham, Official................................................................. 170.00 Greene County CSD, Entry Fee........................................................... 150.00 Josh Greenlee, Official........................................................................ 235.00 Justin Hadsall, Official........................................................................ 142.00 Carrie Harjes, Official......................................................................... 145.00 Chris Hill, Supplies Reimbursement.................................................... 99.00 Hunter's Honey Farm, Honey Farm Tour........................................... 167.75 IHSAA, IASC Central Bootcamp........................................................ 100.00 IHSMA, All State Vocal Registrations............................................... 644.00 Iowa State Drill Team Association, Solo Fees................................... 506.00 Larry Jacobus, Official......................................................................... 142.00 Reilly Jacobus, Official....................................................................... 142.00 Stacy Johnson, Official........................................................................ 730.00 Russell Jones, Official.......................................................................... 70.00 Steven Jordison, Official..................................................................... 260.00 Matt Kappenman, Official.................................................................. 142.00 Lisa Koester, Official............................................................................ 85.00 Nathan Kontz, Official......................................................................... 85.00 Jameson Lawler, Official...................................................................... 85.00 Mike Lawler, Official.......................................................................... 165.00 Marty Lester, Official........................................................................... 142.00 Jerry Loew, Official............................................................................. 142.00 Kevin Masemann, SCIBA Jazz Festival Entry.................................. 150.00 McFarland Clinic PC, Athletic Training Services.............................. 4,500.00 Menards, Supplies.................................................................................. 14.28 Monica Morales, Official.................................................................... 200.00 NASSP, Dues......................................................................................... 95.00 National FFA Organization, Registration Fees.................................. 1,499.00 Nevada Community School District, Entry Fee................................. 200.00 Cayden Noel, Official.......................................................................... 180.00 Mark Odor, Official.............................................................................. 85.00 Benjamin Pancho, Official.................................................................. 200.00 BMO Harris Bank N.A., Supplies....................................................... 2,741.70 Porta Phone Co, Headset...................................................................... 175.00 Portable Pro, Inc, Portable Toilet Service........................................... 550.00 Premier Athlete Training, Strength Training...................................... 2,100.00 Kent Prescott, Official.......................................................................... 85.00 Frank Rieman Music, Supplies............................................................. 37.99 Roland-Story Athletic Boosters, Pizza................................................ 370.79 Sign Pro, Cheer Signs........................................................................... 120.00 Gunnar Smith, Official........................................................................ 245.00 James Solt, Official............................................................................... 85.00 Amberlyn Taylor, Accompanist......................................................... 130.00 Terry Thompson, Official................................................................... 150.00 Olivia Webb, Official.......................................................................... 200.00 Ryan Wilman, Official........................................................................ 170.00 Landon John Wolfe, Official............................................................... 235.00 Activity Fund Subtotal, ..................................................................... $ 47,298.35 General 95% Group LLC, Curriculum Support................................................ 2,063.20 Access Systems, Staples....................................................................... 221.98 Acme Tools, Equipment...................................................................... 2,133.94 Advantage Administrators, FSA......................................................... 5,677.81 Ahlers & Cooney P.C., Legal Professional Services......................... 2,267.50 Alliant Energy, Utilities....................................................................... 9,938.60 Judy Kaye Andrew, Wellness Reimbursement.................................... 50.00 Forte, SMART Board............................................................................ 47.20 Baker Group, HVAC Service Call....................................................... 379.00 Ballard Fine Arts Boosters, Ballard Jazz Festival.............................. 175.00 Cash, Petty Cash.................................................................................... 22.72 City of Roland, Utilities....................................................................... 3,751.58 City of Story City, Utilities.................................................................. 5,917.22 Claimaid, Admin Fees........................................................................... 47.43 Communication Innovators, Tech Service Call.................................. 450.00 Complete Communication Services, Internet..................................... 1,453.34 CompTIA, Inc., Testout....................................................................... 1,850.00 Delta Dental of Iowa, Dental Insurance.............................................. 5,083.64 Paul Dennis, Reimburse Mileage....................................................... 139.00 Department Of Education, Inspections............................................... 1,000.00 Discovery Education, Inc, Curriculum Support................................. 1,199.00 DMACC Business Office, Youth Consortium.................................... 600.00 Donovan Group I, Communication Services...................................... 3,000.00 Draintech, Leak Repair......................................................................... 574.34 Echo Group, Inc., Supplies.................................................................. 108.27 Grace Eley, Groceries for FCS............................................................. 57.00 Explore Learning, Gizmos................................................................... 940.00 Family, Career & Comm. Leaders, Dues............................................ 1,275.00 Fast Lane Auto Care, Supplies............................................................. 310.26 First Interstate Bank, Withholding...................................................... 180,326.90 Gannett Iowa LocaliQ, Publish Minutes............................................. 372.48 Molly Geise, Wellness Reimbursement............................................... 50.00 General Fund, Cell Phones.................................................................... 60.00 NAPA Auto Parts, vehicle parts.......................................................... 505.92 Marcia Hagedorn, Reimburse Mileage 9/4-9/26............................... 100.00 Merle Harms, Custodial Consulting Fee............................................ 1,500.00 Rachel E Harper, Wellness Reimbursement........................................ 37.99 Heartland Area Education Agency, SPED State Aid - Sept 2025..... 30,175.83 Kim S Hetland, Wellness Reimbursement........................................... 50.00 Hillyard Des Moines, Supplies............................................................ 2,665.11 North Central International, LLC, vehicle parts................................. 175.84 Adam P Hubert, Mileage/Wellness Reimbursement.......................... 221.50 IASBO, Registration............................................................................. 290.00 Interstate All Battery Center, Batteries............................................... 403.66 Iowa Dept of Transportation, Supplies................................................ 526.40 Iowa High School Music Association, All State Registration............ 20.00 Iowa Ink and Toner, Toner.................................................................. 3,820.13 Iowa State Bar Association, Mock Trial Registration........................ 750.00 IPERS, Retirement............................................................................... 117,319.51 J.W. Pepper & Son, Inc., Music........................................................... 342.98 Rhonda Johnson, Wellness Reimbursement........................................ 50.00 Junior Library Guild, Supplies............................................................. 254.88 Key Cooperative, Fuel......................................................................... 7,704.32 Jake Knoll, Window Washing............................................................ 450.00 Lakeshore, Classroom Supplies........................................................... 1,443.61 Lesson Pix, Subscription...................................................................... 144.00 Liberty Hardwoods Inc, Wood............................................................ 856.95 jmc, NF Processing Fees...................................................................... 1,130.81 Martin Bros., supplies.......................................................................... 1,257.00 Bobby Jo Martin, Wellness Reimbursement........................................ 50.00 Kevin Masemann, Entry Fee................................................................ 65.00 Andrew McQuillen, Reimburse Mileage 7/8-9/26............................ 403.00 Menards, Supplies................................................................................ 1,894.34 MetLife, Life/Disability Ins................................................................. 1,844.45 Midwest Alarm Service, Inspections.................................................. 5,596.02 SmartSign, Signs................................................................................... 432.00 One Less Thing, Supplies..................................................................... 555.00 OneSource, Background Screening...................................................... 89.00 Patterson Auto, Tires............................................................................ 933.84 Amanda L Paulson, Reimburse Mileage 8/19-8/29............................. 21.00 Payroll, September............................................................................... 555,917.43 BMO Harris Bank N.A., Supplies....................................................... 13,465.48 Perma-Bound, Books........................................................................... 3,236.00 Pitney-Bowes, Inc., Ink......................................................................... 91.29 Plumb Supply Company, Supplies...................................................... 1,002.37 Reliance State Bank, Safe Deposit Box................................................ 40.00 RIC AIG, Tsa/Ira/Annuities................................................................. 1,050.00 RIC AXA Equitable, Tsa/Ira/Annuities.............................................. 385.00 RIC Horace Mann, Tsa/Ira/Annuities.................................................. 550.00 RIC Mass Mutual, Tsa/Ira/Annuities.................................................. 4,023.00 RIC Voya, Tsa/Ira/Annuities............................................................... 400.00 Frank Rieman Music, Euphonium Repair........................................... 127.04 Pamela R Runyon, Wellness Reimbursement...................................... 50.00 Joe Sanfelippo LLC, Professional Development.............................. 10,500.00 Schirmer Consulting, Training............................................................ 200.00 School Specialty LLC, lined writing paper.......................................... 21.50 Screencastify LLC, Subscription......................................................... 604.80 Sleister Music, Supplies....................................................................... 245.94 Story City Building Products, Supplies.............................................. 2,457.34 Story City Municipal Electric Utility, Utilities.................................. 32,422.35 Story County Recorder, Registrations.................................................. 41.00 Teaching Strategies LLC, Teaching Strategies Iowa Gold................ 879.90 TK Elevator Corporation, Maint. Inv.................................................. 382.53 The Trash Man, Trash Service............................................................. 744.42 TrustPoint, CPAs, PLC, Audit Services............................................. 7,000.00 Unplugged Wireless Communications LLC, Radio........................... 136.00 Van Wall Equipment, Supplies............................................................. 48.96 Verizon Wireless, Hot Spots/Phones................................................... 323.93 June Walker, Piano tuning at MS....................................................... 280.00 Walsh Door and Security, Door Service............................................. 428.58 WM Corporate Services Inc, Trash Service....................................... 1,597.20 Watson Plumbing Inc, Repairs............................................................ 303.72 Wellmark Blue Cross Blue Shield, Health Insurance........................ 102,361.43 West Music, Music................................................................................ 53.98 Mikel Whipple, Reimburse Mileage 9/1-9/30.................................... 48.00 Windstream, Fax/Emergency Lines.................................................... 638.30 Windstream, Phones............................................................................. 4,131.03 General Subtotal ............................................................................... $ 1,161,811.02 Sales Tax Revenue Fund Academy Roofing & Sheet Metal Co., Roof Project......................... 45,619.00 Doors Inc, Lockset................................................................................ 1,786.00 Henkel Construction Company, 2024 Projects Payapp 5.................. 71,572.45 Sales Tax Revenue Fund .................................................................. $ 118,977.45 Management Fund Town And Country Insurance, Insurance........................................... 1,379.00 Management Fund Subtotal ............................................................ $ 1,379.00 Nutrition Fund Anderson Erickson Dairy Co, Milk..................................................... 8,316.43 Atlantic Coca-Cola Bottling Company, Bottled Drinks.................... 1,210.17 EMS Detergent Services, Non-food Supplies..................................... 512.72 General Fund, Salary/Benefits............................................................. 16,191.77 Martin Bros., Food............................................................................... 49,278.08 Pan-O-Gold Baking Co., Bread........................................................... 2,705.69 Nutrition Fund Subtotal ................................................................... $ 78,214.86 PPEL Fund Baker Group, HVAC............................................................................ 14,187.39 EmbarkIT, Inc., Equipment.................................................................. 849.00 Health-e Pro, Menu Software.............................................................. 4,558.00 InControl Electronic LLC, Technology Support................................ 2,370.00 JourneyEd.com Inc, Software.............................................................. 1,173.14 BMO Harris Bank N.A., Network Hardware...................................... 841.86 Reflections Glass & Mirror Auto Glass, Glass replacement............. 524.64 Vista Software LLC, Software Q2...................................................... 4,450.00 Walsh Door and Security, Card Reader.............................................. 636.69 Watson Plumbing Inc, Water Softener............................................... 1,620.00 WD Door, Garage Door....................................................................... 699.79 Jeffrey A Wellik, Dent Remover/Floor Jack...................................... 569.98 PPEL Fund Subtotal ......................................................................... $ 32,480.49 Self -Insurance Fund Advantage Administrators, Medical Services.................................... 2,790.58 Covenant Workplace Solutions, EAP - October................................. 380.80 Self-Insurance Fund Subtotal .......................................................... $ 3,171.38 Total Approved for Payment on 10/13/25 .................................... $ 1,443,332.55 October 30 2025 LIOW0396852