URBANDALE SANITARY SEWER DISTRICT MEETING MINUTES

URBANDALE SANITARY SEWER DISTRICT MEETING MINUTES Minutes for Regular Meeting January 14, 2025 The Board of Trustees of the Urbandale Sanitary Sewer District met on January 14, 2025, commencing at 3:30 p.m. The regular meeting of the Board of Trustees of the Urbandale Sanitary Sewer District was then called to order by D.J. Nawrocki, President, at the Urbandale Community Development and Engineering/Public Works Building. 1. Roll Call: Nawrocki, Henry and Sassatelli. Also present: Paul A. Drey of Brick Gentry P.C., Attorney for the District; Grant Hyland, Associate Attorney with Brick Gentry P.C.; Bob Veenstra with Greenwood Consulting, District Engineer; John Larson, City Engineer; Kristin Brostrom, Assistant Director of Engineering; and Majken Fife Department Secretary 2. Moved by Sassatelli, seconded by Henry, to approve the special election meeting minutes of December 10, 2024. On roll call: Ayes, Nawrocki, Henry and Sassatelli. Nays, none. Motion carried. Moved by Henry, seconded by Nawrocki, to approve the regular meeting minutes of December 10, 2024. On roll call: Ayes, Nawrocki, Henry and Sassatelli. Nays, none. Motion carried. 3. Moved by Sassatelli, seconded by Henry, to approve Check Nos. 5741 through 5751; ICA Check No. 2254, all as listed on the Bill List for January 14, 2025 below. On roll call: Ayes, Nawrocki, Henry and Sassatelli. Nays, none. Motion carried. 5741 BRICK GENTRY P.C. December 2024 Legal: Regular - $6,085.00; CIP - $3,975.00; Retainer - $500.00 $10,560.00 5742 BRICK GENTRY P.C. December 2024: Joint Legal – WRA $757.50 5743 CITY OF URBANDALE Monthly Report – November 2024 $32,494.36 5744 GANNETT IOWA LOCALiQ Publication Fees $42.40 5745 VEENSTRA & KIMM, INC. 11/17/24-12/14/24: NWWCTSE-2023 Project - $13,652.95; Multi-Sensor Tel - $500.00 $14,152.95 5746 PFM FINANCIAL ADVISORS, LLC Annual Continuing Disclosure Services – Calendar Year 2024 $2,000.00 5747 D.J. NAWROCKI Trustees Fees – 2nd Qtr. FY Ending June 30, 2025 $300.00 5748 JOSEPH SASSATELLI Trustees Fees – 2nd Qtr. FY Ending June 30, 2025 $400.00 5749 WILLIAM HENRY Trustees Fees – 2nd Qtr. FY Ending June 30, 2025 $400.00 5750 ROBERT W. WILKENING NWWCTSE-2023 Project – Easement No. 3 – Partial Payment No. 2 of 2 $43,228.00 5751 SJ LOUIS CONSTRUCTION, INC. NWWCTSE-2023 Project – Partial Pay Estimate No. 1 $123,975.00 ICA 2254 CITY OF DES MOINES WRA Budget Share – February 2025; #138673 $375,639.60 4. Nawrocki announced the Citizens Forum and asked if any citizen present wished to discuss any matters. No items were presented for discussion. 5. The Attorney and the Trustees discussed the financial investments of the District. The Attorney reported that were not any investments maturing at this time. The Attorney presented a proposed schedule for budget meetings. The Attorney suggested that a special budget working session be held on Monday, February 17, 2025 at 11:30 a.m. This date and time will be confirmed at the next regular meeting. The Attorney announced the next item of business was the appointment of District representatives for the calendar year 2025. Moved by Henry, seconded by Nawrocki, to appoint Joe Sassatelli to serve as the WRA representative and Paul Drey to serve as the WRA alternate; Joe Sassatelli to serve as the representative on the WRA Organizational Committee; Paul Drey to serve as the WRA Finance Committee representative, the WRA Steering Committee representative, as well as the WRA Governance Committee representative; John Larson to serve as the WRA Technical Committee representative, with Kristin Brostrom to serve as the WRA Technical Committee alternate; for the calendar year 2025. On roll call: Ayes, Nawrocki, Henry and Sassatelli. Nays, none. Motion approved. Moved by Sassatelli, seconded by Henry, to designate D.J. Nawrocki as President, Joseph Sassatelli as Treasurer, and William Henry as Clerk of the District for the calendar year 2025. On roll call: Ayes, Nawrocki, Henry and Sassatelli. Nays, none. Motion carried. Moved by Sassatelli, seconded by Henry, to retain Brick Gentry P.C. as legal counsel for the District for the calendar year 2025. On roll call: Ayes, Nawrocki, Henry and Sassatelli. Nays, none. Motion carried. Moved by Sassatelli, seconded by Henry, to designate Bob Veenstra with Greenwood Consulting as Engineer for the District. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. Moved by Nawrocki, seconded by Henry, to retain PFM as Financial Advisors for the District for the calendar year 2025. On roll call: Ayes, Nawrocki, Henry and Sassatelli. Nays, none. Motion carried. The Attorney and Trustees discussed the Northwest Walnut Creek Trunk Sewer Extension-2023 Project and Pay Estimate No. 1, which had been submitted for review and approval by the District. Moved by Sassatelli, seconded by Henry, to approve Pay Estimate No. 1 to S.J. Louis Construction, Inc. in the amount of $123,975.00, as recommended by the District Engineer, and as set out on the bill list for today's meeting. On roll call: Ayes, Nawrocki, Sassatelli and Henry. Nays, none. Motion carried. The Attorney discussed the Trunk Sewer Rehabilitation Project. The Attorney advised we have not yet received any correspondence from the WRA. The District Engineer advised a solution to the issue of the liner needs to be taken care of before the WRA agrees to the conveyance of the sewer. The Associate Attorney and Trustees discussed the boundary issues. Moved by Henry, seconded by Nawrocki, to approve Resolution No. 1-1-14-25 Clarification of the District Boundaries Within Polk County, Iowa. On roll call: Ayes, Nawrocki, Henry and Sassatelli. Nays, none. Motion carried. 6. The District Engineer indicated that there was no further information to report at this time. 7. The City Engineer presented the monthly expense report for December 2024. Moved by Sassatelli, seconded by Henry, to approve the monthly expense report for December 2024, and to set for payment in the amount of $49,342.16 at the next regular meeting. On roll call: Ayes, Nawrocki, Henry and Sassatelli. Nays, none. Motion carried. The City Engineer then discussed the sanitary sewer backup at 4505 73rd Place. The City has forwarded the claim form to the District, and the District has submitted a claim to ICAP. 8. There being no further business, Nawrocki declared the meeting adjourned at 4:18 p.m., with the next regular meeting to be held on Thursday, January 30, 2025. D.J. Nawrocki, President ATTEST: Bill Henry, Clerk Minutes for Regular Meeting January 30, 2025 The Board of Trustees of the Urbandale Sanitary Sewer District met on January 30, 2025, commencing at 3:30 p.m. The regular meeting of the Board of Trustees of the Urbandale Sanitary Sewer District was then called to order by D.J. Nawrocki, President, at the Urbandale Community Development and Engineering/Public Works Building. 1. Roll Call: Nawrocki, Henry, and Sassatelli. Also present: Paul A. Drey of Brick Gentry P.C., Attorney for the District; Bob Veenstra with Greenwood Consulting, LLC, District Engineer; John Larson, City Engineer; Kristin Brostrom, Assistant Director of Engineering; Matt Stoffel, CFA with PFM; and Majken Fife Department Secretary 2. Moved by Henry, seconded by Sassatelli, to approve the regular meeting minutes of January 14, 2025. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 3. Moved by Sassatelli, seconded by Nawrocki, to approve Check Nos. 5752 and 5753 as listed on the Bill List for January 30, 2025, below. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 5752 CITY OF URBANDALE Monthly Report – December 2024 $49,342.16 5753 VEENSTRA & KIMM, INC. 12/15/24-1/1/25 & 1/2/25-1/18/25: NWWCTSE-2023 Project-Eng. Svcs. $17,383.80 4. Nawrocki announced the Citizens Forum and asked if any citizen present wished to discuss any matters. No items were presented for discussion. 5. The Attorney and the Trustees discussed the financial investments of the District. There will be a CD coming due which will be renewed and ratified at the next meeting. The Attorney then discussed the 1st and 2nd Quarter FY 2025 Financials. Moved by Sassatelli, seconded by Nawrocki, to accept and file the 1st and 2nd Quarter FY 2025 Financials, as presented. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. Matt Stoffel with PFM Financial Advisors presented the District's cashflow update. The Trustees discussed the projected cashflow and the future necessity for rate changes. The Attorney and Trustees confirmed that a Special Budget Working Session will be held Monday, February 17, 2025, at 11:30 a.m. at the Urbandale Community Development and Engineering/Public Works Building. The District Engineer and the Trustees then discussed the Trunk Sewer Rehabilitation Project. This project continues to move forward. 6. The District Engineer indicated that there was no further information to report at this time. 7. The City Engineer indicated that there was no new information to report at this time.   8. There being no further business, Nawrocki declared the meeting adjourned at 4:00 p.m., with the next regular meeting to be held on Tuesday, February 11, 2025. D.J. Nawrocki, President ATTEST: Bill Henry, Clerk Minutes for Regular Meeting February 11, 2025 The Board of Trustees of the Urbandale Sanitary Sewer District met on February 11, 2025, commencing at 3:30 p.m. The regular meeting of the Board of Trustees of the Urbandale Sanitary Sewer District was then called to order by D.J. Nawrocki, President, at the Urbandale Community Development and Engineering/Public Works Building. 1. Roll Call: Nawrocki, Henry, and Sassatelli via phone. Also present: Paul A. Drey of Brick Gentry P.C., Attorney for the District; Bob Veenstra of Greenwood Consulting, LLC, District Engineer; John Larson, City Engineer; and Majken Fife, Department Secretary. 2. Moved by Henry, seconded by Nawrocki, to approve the regular meeting minutes of January 30, 2025. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 3. Moved by Nawrocki, seconded by Henry, to approve Check Nos. 5754 thru 5758 and ICA Check No. 2255 as listed on the Bill List for February 11, 2025, below. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 5754 BRICK GENTRY P.C. January 2025 Legal: Regular - $6,890.00; CIP -$5,160.00; Retainer - $500.00 $12,550.00 5755 BRICK GENTRY P.C. January 2025 Legal: Joint – WRA 510.00 5756 GANNETT IOWA LOCALiQ Publication Fees; Acct #1249970 $348.40 5757 GREENWOOD CONSULTING, LLC Monthly Retainer – January 2025 $500.00 5758 PFM FINANCIAL ADVISORS, LLC Municipal Advisor Services – 1/1/24 through 1/1/25 $12,033.04 ICA 2255 CITY OF DES MOINES WRA Budget Share – March 2025; #139061 $375,639.60 4. Nawrocki announced the Citizens Forum and asked if any citizen present wished to discuss any matters. No items were presented for discussion. 5. The Attorney confirmed that a Special Budget Working Session will be held Monday, February 17, 2025, at 11:30 a.m. at the Urbandale Community Development and Engineering/Public Works Building. The Attorney and the Trustees discussed the financial investments of the District. There is a CD coming due which will be renewed and ratified at the next meeting. The Attorney and Trustees discussed the Northwest Walnut Creek Trunk Sewer Extension – 2023 Project and Pay Estimate No. 2, which had been submitted for review and approval by the District. Moved by Nawrocki, seconded by Henry, to approve Pay Estimate No. 2 to S.J. Louis Construction, Inc. in the amount of $484,773.35, as recommended by Veenstra and Kimm. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The District Engineer and the Trustees then discussed the Trunk Sewer Rehabilitation Project. The District Engineer suggested changing the proposal for the conveyance of the sewer to the WRA to include all but the length that needs to be relined. The District Engineer will approach the WRA to begin discussion to see if this is an acceptable alternative. This project continues to move forward. 6. The District Engineer indicated that there was no further information to report at this time. 7. The City Engineer presented the monthly expense report for January 2025. Moved by Nawrocki, seconded by Henry, to approve the monthly expense report for January 2025 and set for payment in the amount of $22,204.67 at the next regular meeting. On roll call: Ayes, Sassatelli, Henry and Nawrocki. Nays, none. Motion carried. 8. There being no further business, Nawrocki declared the meeting adjourned at 3:52 p.m., with the Budget Working Session to be held on Monday, February 17, 2025, at 11:30 a.m., and the next regular meeting to be held on Thursday, February 27, 2025 at 3:30 p.m. D.J. Nawrocki, President ATTEST: Bill Henry, Clerk SPECIAL BUDGET WORKING SESSION MEETING February 17, 2025 11:30 a.m. The Board of Trustees of the Urbandale Sanitary Sewer District met in special session on Monday, February 17, 2025, at Urbandale Community Development & Public Works. The meeting was called to order at 11:30 a.m., with Trustee Nawrocki presiding. Roll call: Nawrocki and Henry, in person, and Sassatelli, via telephone. Also present were Paul A. Drey, of Brick Gentry P.C., Attorney for the District; and John Larson, City Engineer. The Attorney presented the proposed budget working documents for FY2025-26. The Trustees and Attorney reviewed and discussed the proposed budget, as well as reviewed and discussed the current budget for FY2024-25. The Trustees then discussed the Financial Schedules for the Current Fiscal Year as well as the Proposed Receipts and Expenditures for the Budget Year 2025-26. The Attorney and the Trustees discussed the cash flow needs of the District, both short-term and long-term. They also discussed future capital improvement projects. The Attorney announced the next item of business was to set the Public Hearing on the Proposed Amendment to the Budget for Fiscal Year 2024-25. Moved by Nawrocki, seconded by Henry, to approve for filing and publication the Proposed Amendment to the Budget for Fiscal Year 2024-25 as presented by the Attorney and to fix March 11, 2025 at 3:30 p.m. at the Urbandale Community Development and Engineering/Public Works Building, 3600 86th Street, Urbandale, Iowa as the time and place for the Public Hearing and Proposed Amendment to the Budget Summary as required by law. On roll call: Ayes, Henry, Nawrocki and Sassatelli. Nays, none. Motion carried. The Attorney announced the next item of business was to set the Public Hearing on the Proposed Budget for Fiscal Year 2025-26. Moved by Nawrocki, seconded by Henry, to approve for filing and publication the Proposed Budget for Fiscal Year 2025-26 as presented by the Attorney and to fix March 11, 2025 at 3:30 p.m. at the Urbandale Community Development and Engineering/Public Works Building, 3600 86th Street, Urbandale, Iowa as the time and place for the Public Hearing and Proposed Budget Summary as required by law. On roll call: Ayes, Henry, Nawrocki and Sassatelli. Nays, none. Motion carried. Nawrocki moved, seconded by Henry, to adjourn at 12:30 p.m. with the next regular meeting for February 27, 2025 at 3:30 p.m. On roll call: Ayes, Henry, Nawrocki and Sassatelli. Nays, none. Motion carried. D.J. Nawrocki, President ATTEST: Bill Henry, Clerk Minutes for Regular Meeting February 27, 2025 The Board of Trustees of the Urbandale Sanitary Sewer District met on February 27, 2025, commencing at 3:30 p.m. The regular meeting of the Board of Trustees of the Urbandale Sanitary Sewer District was then called to order by D.J. Nawrocki, President, at the Urbandale Community Development and Engineering/Public Works Building. 1. Roll Call: Nawrocki, Henry, and Sassatelli via phone. Also present: Paul A. Drey of Brick Gentry P.C., Attorney for the District; Bob Veenstra of Greenwood Consulting, LLC, District Engineer; John Larson, City Engineer; and Majken Fife, Department Secretary. 2. Moved by Henry, seconded by Nawrocki, to approve the regular meeting minutes of February 11, 2025. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. Moved by Henry, seconded by Nawrocki, to approve the special budget working session minutes of February 17, 2025. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 3. Moved by Henry, seconded by Nawrocki, to approve Check Nos. 5759 thru 5761 as listed on the Bill List for February 27, 2025, below. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 5759 CITY OF URBANDALE Monthly Report – January 2025 $22,204.67 5760 S.J. LOUIS CONSTRUCTION, INC. NWWCTSE – 2023 Project- Pay Estimate No. 2 $484,773.35 5761 VEENSTRA & KIMM, INC. 1/19/25-2/15/25: NWWCTSE-2023 Project Engineering Services $43,247.80 4. Nawrocki announced the Citizens Forum and asked if any citizen present wished to discuss any matters. No items were presented for discussion. 5. The Attorney and the Trustees discussed the financial investments of the District. The current investment coming due will be renewed at an interest rate of 4.17%. The Attorney advised the Public Hearing on the Amendment to the Budget for FY2025 and the Public Hearing on the Proposed Budget for FY 2026 are scheduled for March 11, 2025 at 3:30 p.m. The Attorney and Trustees then discussed the proposed notice for rate increases, and the Attorney indicated that the notice will be presented to the Trustees for review at an upcoming meeting. The Attorney and Trustees discussed the Northwest Walnut Creek Trunk Sewer Extension – 2023 Project. The contractor continues to work on the project. The District Engineer advised there may be change orders in the future for this project. The District Engineer and the Trustees then discussed the Trunk Sewer Rehabilitation Project. The District Engineer has sent a letter to the WRA but at the time of this meeting has not received a reply. This project continues to move forward. 6. The District Engineer indicated that there was no further information to report at this time. 7. The Assistant Director of Engineering presented the Capital Assets Acceptance Report FY24-25. Moved by Nawrocki, seconded by Henry, to approve and accept the Capital Assets Acceptance Report FY 24-25, as presented. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The City Engineer discussed the 2025 Sanitary Sewer Lining Program. Bids for the project will be presented to the District for consideration at the April 8, 2025, meeting. Moved by Henry, seconded by Nawrocki, to approve The 2025 Sanitary Sewer Lining Program as proposed. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The City Engineer discussed the 2025 Sanitary Sewer Spot Repair Program. Bids for the project will be presented to the District for consideration at the April 8, 2025, meeting. Moved by Nawrocki, seconded by Henry, to approve the 2025 Sanitary Spot Repair Program as proposed. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 8. Moved by Sassatelli, seconded by Henry, to adjourn the meeting at 3:52 p.m., with the next regular meeting to be held on Tuesday, March 12, 2024, at 3:30 p.m. immediately following the Public Hearing on the Amendment to the Budget for FY2025, and the Public Hearing on the Proposed Budget for FY2026. D.J. Nawrocki, President ATTEST: Bill Henry, Clerk Minutes for Regular Meeting March 11, 2025 The Board of Trustees of the Urbandale Sanitary Sewer District met on March 11, 2025, commencing at 3:30 p.m. Moved by Sassatelli, seconded by Henry, to open the Public Hearing on the Amendment to the Budget for Fiscal Year Ending June 30, 2025, which Notice was timely published in the Des Moines Register. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. There were no residents present, for or against the Amendment to the Budget. No public comments have been received regarding the Amendment to the Budget. Moved by Sassatelli, seconded by Nawrocki, to close the Public Hearing. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. Moved by Henry, seconded by Nawrocki, to open the Public Hearing on the Proposed Budget for Fiscal Year Ending June 30, 2026, which Notice was timely published in the Des Moines Register. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. There were no residents present, for or against the Budget. No public comments have been received regarding the proposed budget. Moved by Sassatelli, seconded by Nawrocki, to close the Public Hearing. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The regular meeting of the Board of Trustees of the Urbandale Sanitary Sewer District was then called to order by D.J. Nawrocki, President, at the Urbandale Community Development and Engineering/Public Works Building. 1. Roll Call: Nawrocki, Henry, and Sassatelli. Also present: Luke Zielinski, Associate Attorney with Brick Gentry P.C.; Bob Veenstra of Greenwood Consulting, LLC, District Engineer; John Larson, City Engineer; Kristin Brostrom, Assistant Director of Engineering; Tim Stovie, Assistant Director of Public Works; and Debra Greim, Administrative Assistant. 2. Moved by Sassatelli, seconded by Nawrocki, to approve the regular meeting minutes of February 27, 2025. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 3. Moved by Sassatelli, seconded by Nawrocki, to approve Check Nos. 5762 thru 5766 and ICA Check No. 2256 as listed on the Bill List for March 11, 2025, below. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 5762 BRICK GENTRY P.C. February 2025 Legal: Reg. - $7,906.41; CIP -$1,575.00; Retain. - $500.00 $9,981.41 5763 BRICK GENTRY P.C. February 2025 Legal: Joint – WRA $360.00 5764 GANNETT IOWA LOCALiQ Publication Fees; Acct #1249970 $124.32 5765 WANDA WILDER NWWCTSE-2023 Project – Easement No. 7 $525.00 5766 IOWA COMMUNITIES ASSURANCE POOL Insurance Premium – Policy No. R0288PC2025-01 $21,086.00 ICA 2256 CITY OF DES MOINES WRA Budget Share – April 2025; #139412 $375,639.60 4. Nawrocki announced the Citizens Forum and asked if any citizen present wished to discuss any matters. No items were presented for discussion. 5. The Associate Attorney and the Trustees discussed the financial investments of the District. The Associate Attorney noted that they are looking at reinvesting the CD that is coming due at the end of the month and more information will be available at the next meeting. The Associate Attorney and the Trustees then discussed the public hearing and the amendment to the budget for Fiscal Year Ending June 30, 2025. Moved by Sassatelli, seconded by Henry, to approve the Amendment to the Budget for Fiscal Year Ending June 30, 2025, as presented. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The Associate Attorney and the Trustees then discussed the public hearing and the Proposed Budget for Fiscal Year Ending June 30, 2026. Moved by Sassatelli, seconded by Henry, to approve the Proposed Budget for Fiscal Year Ending June 30, 2026, as presented. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The Associate Attorney and the Trustees discussed the ICAP annual premium packet, and the Associate Attorney provided the packet to the Trustees for review and endorsement. The Associate Attorney and the Trustees then discussed the potential rate increases to be considered. The Associate Attorney presented the proposed notice for review and noted that Attorney Paul Drey will be working with Matt Stoffel with PFM to create narrative and provide background for the increase. The intent will be to have the rate increase in place by May 2025 so that collections can begin June 1, 2025. The Attorney and the Trustees discussed the Northwest Walnut Creek Trunk Sewer Extension – 2023 Project. Moved by Sassatelli, seconded by Nawrocki, to approve Resolution No. 1-3-11-25 Accepting Easement. On roll call: Ayes, Nawrocki, Henry and Sassatelli. Nays, none. Motion carried. Moved by Sassatelli, seconded by Henry, to approve Pay Estimate No. 3 to S.J. Louis Construction, Inc. in the amount of $1,125,778.28, as recommended by Veenstra and Kimm. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. Moved by Henry, seconded by Sassatelli, to approve Change Order No. 1 to S.J. Louis Construction, Inc. in the amount of $6,864.12, as recommended by Veenstra and Kimm. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The District Engineer and the Trustees then discussed the Trunk Sewer Rehabilitation Project and Change Order No. 2, to repair two active leaks in the trunk sewer, which had been submitted for review and approval by the District. Moved by Sassatelli, seconded by Nawrocki, to approve Change Order No. 2 to Insituform Technologies USA, LLC. in the amount of $9,870.00, as recommended by the District Engineer. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 6. The District Engineer indicated that there was no further information to report at this time. 7. The Assistant Director of Public Works presented the 2024 Year-End Sanitary Sewer Maintenance Operations Summary. Moved by Nawrocki, seconded by Sassatelli, to accept and file the 2024 Year-End Sanitary Sewer Maintenance Operations Summary. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The City Engineer reported that there were two sanitary sewer backups in the last week, and indicated that more information would be provided prior to the next regular meeting. 8. There being no further business, Nawrocki declared the meeting adjourned at 4:10 p.m., with the next regular meeting to be held on Thursday, March 27, 2025. D.J. Nawrocki, President ATTEST: Bill Henry, Clerk Minutes for Regular Meeting March 27, 2025 The Board of Trustees of the Urbandale Sanitary Sewer District met on March 27, 2025, commencing at 3:30 p.m. The regular meeting of the Board of Trustees of the Urbandale Sanitary Sewer District was then called to order by D.J. Nawrocki, President, at the Urbandale Community Development and Engineering/Public Works Building. 1. Roll Call: Nawrocki, Henry, and Sassatelli. Also present: Paul A. Drey of Brick Gentry P.C., Attorney for the District; Bob Veenstra of Greenwood Consulting, LLC, District Engineer; John Larson, City Engineer; and Majken Fife, Department Secretary. 2. Moved by Sassatelli, seconded by Henry, to approve the regular meeting minutes of March 11, 2025. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 3. Moved by Sassatelli, seconded by Henry, to approve Check Nos. 5767 thru 5768 as listed on the Bill List for March 27, 2025, below. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 5767 GREENWOOD CONSULTING, LLC Engineering Svcs. Monthly Retainer – February 2025 $500.00 5768 S.J. LOUIS CONSTRUCTION, INC. NWWCTSE – 2023 Project- Pay Estimate No. 3 $1,125,778.28 4. Nawrocki announced the Citizens Forum and asked if any citizen present wished to discuss any matters. No items were presented for discussion. 5. The Attorney and the Trustees discussed the financial investments of the District. The Attorney discussed the strategy for reinvestment of the CD that recently matured. Moved by Henry, seconded by Nawrocki, to ratify the reinvestment of funds, with $300,000 being withdrawn from the CD and deposited into the District's operating account at GreenState Credit Union to pay anticipated pay estimates for the current capital improvement project, and the remaining amount reinvested into a new CD at Two Rivers Bank for 9 mos. at an interest rate of 4.01% APR. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The Attorney and the Trustees then discussed the potential rate increases. The Attorney advised Matt Stoffel with PFM is working on a narrative for a 3 to 5-year stair step approach to the rate increases for the next meeting. Rate increase will be in place by May 2025 so that collections can begin June 1, 2025. The Attorney, the District Engineer and the Trustees then discussed the Northwest Walnut Creek Trunk Sewer Extension – 2023 Project. Moved by Henry, seconded by Nawrocki, to approve Change Order No. 2 to S.J. Louis Construction, Inc. in the amount of $82,396.80, as recommended by Veenstra and Kimm and the District Engineer. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The Attorney, the District Engineer and the Trustees then discussed the Trunk Sewer Rehabilitation Project. The Attorney advises he has had correspondence with Scott Hutchens at the WRA regarding the potential agreement for the transfer of pipes. The WRA is reviewing easements to determine if revisions need to be made regarding those easements. This project continues to move forward. 6. The District Engineer indicated that there was no further information to report at this time. 7. The City Engineer discussed the Sanitary Sewer Backup at 7108 Townsend Avenue and reported that there is no damage and no claim to report. The City Engineer discussed the sanitary sewer back up at 4423 95th Street. The City has forwarded the claim form to ICAP for consideration. The City Engineer presented the monthly expense report for February 2025. Moved by Sassatelli, seconded by Henry, to approve the monthly expense report for February 2025 and to set for payment in the amount of $25,852.63 at the next regular meeting. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 8. There being no further business, Nawrocki declared the meeting adjourned at 4:06 p.m., with the next regular meeting to be held on Tuesday, April 8, 2025. D.J. Nawrocki, President ATTEST: Bill Henry, Clerk September 12 2025 LIOW0364014