Urbandale Water Board Minutes

Urbandale Water Board Minutes Chairman, John McCune, called the regular meeting of the Urbandale Water Board of Trustees to order at 3:31 p.m. at the Water Utility office on December 9, 2025. Board Members Present: John McCune via video conference, Mark Wandro via phone, and Ron Pogge. Also present were General Manager Neil Weiss, Distribution Manager Matthew Jacob, and Finance/Office Manager Kathy Barger. Absent: None. Pogge moved, seconded by Wandro to approve the agenda as posted. Ayes: McCune, Wandro, Pogge. Nays: none. Motion carried. There were no comments made during the Citizens' Forum. Pogge moved, seconded by Wandro to approve the November 13, 2025 Water Board Minutes as written. Ayes: McCune, Wandro, Pogge. Nays: none. Motion carried. Pogge moved, seconded by Wandro to approve payment of the following bills from the General Fund. Ayes: McCune, Wandro, Pogge. Nays: none. Motion carried. Central Iowa Water Works – water 420,046.16 Urbandale Sanitary – sewer 466,697.16 City of Urbandale – storm water 318,715.85 City of Urbandale – solid waste 228,620.91 Asure – payroll 113,759.94 IA Dept of Revenue – Sales/WET tax 94,256.85 Municipal Supply – meters, supplies 39,012.75 Urbandale Windsor Heights – sewer 32,595.09 Kingston Services – project retainage 26,821.58 Dixon Engineering – project 25,055.00 IPERS – contributions 19,787.54 Mission Square – contributions 16,797.38 Mail Services – statement processing 15,766.21 Wellmark – premium 14,597.98 O & A Classic Coatings – retainage 8,391.00 H & H Plumbing – water heater 8,275.00 PFM – retainer 7,523.80 GreenState Credit Union – sinking fund 7,156.67 Shpigler – consulting 6,500.00 Cintas – mat services, first aid items 3,920.41 Health Equity – HSA Contributions 3,400.00 Networks -IT Services 2,879.82 CEC – software 2,519.35 Bob Gerleman – reimbursement 2,200.95 MidAmerican Energy – utilities 1,938.22 Summit – fire extinguisher inspection 1,890.50 Core & Main – parts and supplies 1,771.34 Refunds/Overpayments 2,627.32 Team Services – testing 1,152.11 Stratus – janitor 1,139.20 Polk County Treasurer – property taxes 1,053.00 HHS – child support 1,051.80 Delta Dental – insurance 987.26 City of Urbandale – fuel 951.14 Iowa One Call – locates 905.40 Sun Life – life insurance 858.49 Card Services-training, phone, supplies 566.84 iWater – software 500.00 Piney Bowes – postage 500.00 I-80 Trailers – door 450.00 Verizon – tower comm & hot spots 440.11 Bomgaars – tools, clothing 440.05 Arnold Motor – maintenance 424.54 State Hygienic Lab – sampling 403.00 Access Systems – copier lease 378.87 Asure – payroll processing 332.63 Chandler Dobbs – reimbursement 314.94 Menards – supplies 294.75 Webspec – website maintenance 260.00 Metronet – fiber 254.90 Urbandale Sanitary – sewer exemptions 250.00 CTI – repairs 230.00 Paymentus – credit card fees 197.10 Freedom Tire – tire 179.72 CenturyLink – fiber 178.88 Unity Point – drug screen 171.75 Austin Te Brink – reimbursement 150.00 Truck Equipment – light 139.44 DSM Register – publications 124.56 CenturyLink – DSL 121.99 Chris Lendt – clothing 113.39 One Source – background check 77.00 CPI – flex admin 60.00 Tristar – third party admin 59.50 Triplett – office supplies 50.41 Unity Point Clinic – drug screen 42.00 Premier Pest – pest control 39.00 Wageworks – HSA admin 27.00 Amazon – auto maintenance 16.77 The Board reviewed bank reconciliations, income and disbursements, year-to-date budget percentages, cash flows, water purchased, and water sold. Pogge moved, seconded by Wandro to receive and file the FY2025 Financial Statements and Auditor's Report. Ayes: McCune, Wandro, Pogge. Nays: none. Motion carried. Pogge moved, seconded by Wandro to accept final completion of the WSI 2024-4 project (Monroe Ct, 70th to 72nd) and release the retainage. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. Following discussion, Pogge moved, seconded by Wandro, to update the rules and regulations associated with the fee schedule. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. Pogge moved, seconded by Wandro to approve the agreement with Municipal Collections of America, Inc. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. Following discussion, Pogge moved, seconded by Wandro, to accept the agreement with Snyder & Associates, Inc. for design services associated with WSI 2026-1 (Beverly Dr. from New York Ave. to 92nd St.). Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. The General Manager gave an update on current actions being taken by Central Iowa Water Works, the ASR well project, the proposed shared GIS position, the Risk and Resilience Assessment, and the utility's annual liability insurance quote. The next regular meeting was set for January 13, 2026 at 3:30 p.m. There being no further business, Pogge moved, seconded by Wandro to adjourn at 4:02 p.m. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. Attest: Neil Weiss John McCune, Chairman December 15 2025 LIOW0422916