VILLAGE EAST FIRE PROTECTION DISTRICT BOARD- OCT 6 2025 MINUTES

VILLAGE EAST FIRE PROTECTION DISTRICT BOARD- OCT 6 2025 MINUTES PROCEEDINGS OF THE VILLAGE EAST FIRE PROTECTION DISTRICT BOARD, OF THE PARISH OF TERREBONNE, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON OCTOBER 6, 2025 The board of Village East Fire Protection District met in regular session at its regular meeting place, Village East Fire Station, 100 Development St., Houma, LA , on Monday evening, October 6, 2025, at 6:00 P.M. THERE WERE PRESENT/ABSENT: Board Members: Nigel Hodgson (President) X Present Absent Cody Ritchey X Present Absent Roy Desmore X Present Absent Lydell Crochet X Present Absent Louis Prosperie, Jr. (Treasurer) Present X Absent Quorum Met X Yes No Employees/Guests: Armond Triche (Chief), Scott Jen (Accountant), Mr. Guidry (Guest) The Board of Village East Fire Protection District was duly convened as the governing authority of said Fire District by Nigel Hodgson, President. The Board then led those in attendance with the Pledge of Allegiance to the Flag of the United States of America, led by Cody Ritchey. The Board President called for public comment on agenda items. There were no members of the public present wishing to speak on agenda items. Approval of Minutes A motion was made by Lydell Crochet, seconded by Cody Ritchey, to accept the minutes from the June 2, 2025 board meeting. The motion carried with all present in favor. Financial Report A financial status report was delivered to the Board by its accountant. The report consisted of income/expense reports, balance sheet account balances, and budget-vs-actual reports, as well as check registers/deposit detail since the last Board meeting. Other items presented were: A listing of invoices and their corresponding payments were presented. Journal entries were also provided for review and approval with backup for the entries. Bank reconciliations, deposits and transfers were presented for review as well. Additionally, provided were reports for the payments made through the automated accounts payable process. The board's accountant pointed out the current cash availability in the checking accounts and LAMP account, as well as the amount of interest earned year-to-date. Mr. Jenkins reminded all board members and firefighters to complete the annual ethics training before December 31st. Mr. Jenkins noted that one additional meeting will be necessary in November or December to pass the budget. Nigel Hodgson asked if there was any additional financial business. There was no further additional financial business for discussion. Old Business Update on truck room renovations: President Nigel Hodgson noted that the truck room renovations, including the walls and roofs, are complete, and the work turned out well with no major issues. There was no further old business. New Business Consider and take action on engine 1 repair or alternative to repair Chief Triche explained that Engine 1 had lost power, locked in second gear, and gone into limp mode, and is currently at a shop. The current likely repair is a new transmission computer, estimated at $5,000. To avoid needing a second meeting if the cost exceeded the $10,000 threshold, Chief Triche requested approval for a precautionary limit. On a motion by Cody Ritchey, seconded by Lydell Crochet, the board approved up to $15,000 for the repairs to Engine 1. The motion carried with all present in favor. Consider and take action on concrete repair in truck room Chief Triche presented three quotes for concrete repair in the truck room. The lowest quote of $31,984.13 was from Inspire Roofing and Construction LLC, the same vendor who completed the walls. The work will include cutting out the old slab, installing a chain wall, rebar, and an 8-inch slab (instead of 6 inches) and carries a one-year workmanship warranty. On a motion by Lydell Crochet, seconded by Cody Ritchey, the board accepted the quote of $31,984.13 from Inspire Roofing and Construction LLC to perform the concrete repair in the truck room. The motion carried with all present in favor. Consider and take action to add any additional agenda items There were no additional items presented for the agenda. There was no further new business to discuss. Adjournment It was motioned by Roy Desmore, seconded by Cody Ritchey, and unanimously approved that the meeting be adjourned. Nigel Hodgson (President) October 13 2025 LLOU0386290 $185.40