Gilbert Community School District Public Hearing 2025-2026 Budget Amendment and Regular Meeting of the Board 05/11/2026 06:00 PM District Office Board Room 200 E. Mathews Drive Gilbert, IA 50105 MEETING MINUTES

Gilbert Community School District Public Hearing 2025-2026 Budget Amendment and Regular Meeting of the Board 05/11/2026 06:00 PM District Office Board Room 200 E. Mathews Drive Gilbert, IA 50105 MEETING MINUTES President Nathan Kerns held a Moment of Silence In Remembrance of Darrell Trujillo, the husband of Superintendent Dr. Christine Trujillo. Our condolences to Dr. Trujillo and her family. President Nathan Kerns opened the public hearing at 6:06 p.m. Roll Call The following members of the board answered the roll call: Nathan Kerns, Andrew Ricklefs and Jerud Thompson. Absent: Josh Bennett and Mindy Rash Visitors: Stephen Manus, Denovo and Gilbert High School Students: Tayshawn Gillen, Carson Lawson, Nathaniel Hauge, Brayden Hauge and John Spiker Public Input on the 2025-2026 Budget Amendment No written comments were received and no one spoke for or against the proposed 2025-26 District Budget Amendment via email or by phone. President Kerns adjourned the Public Hearing at 6:09 p.m. The Regular Meeting was called to order at 6:09 p.m. by President Nathan Kerns. Roll Call The following members of the board answered the roll call: Nathan Kerns, Andrew Ricklefs and Jerud Thompson. Absent: Josh Bennett and Mindy Rash Visitors: Stephen Manus, Denovo and Gilbert High School Students: Tayshawn Gillen, Carson Lawson, Nathaniel Hauge, Brayden Hauge and John Spiker Approval of Agenda Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Public Forum Gilbert High School student Brayden Hauge addressed the board regarding a hat-related incident at the high school and the handbook's dress code policy. ORAL REPORTS Announcements/Celebrations President Kerns welcomed Matt Patton, Interim Superintendent, to his first board meeting with the Gilbert Community School District. In recognition of School Board Recognition Month, Matt Patton, Interim Superintendent, expressed appreciation for the board's service and presented each board member with a certificate of appreciation. Celebrations by Bia Dantas, Student Representative Bia Dantas was not present. Facilities Projects Update-CMBA and Denovo Stephen Manus of Denovo provided the board with a brief update on current construction projects. The elementary project is expected to reach substantial completion within two weeks, with move-in planned following a successful fire inspection. Progress on the high school projects continues steadily, with tentative completion anticipated by the end of July. The goal for completion of the middle school track is the first week of July. At the intermediate school, interior demolition is currently underway, while site work has begun for the middle school project. Consider/Approve Lansink Change Order #4 for the Gilbert CSD New Primary Project Net Deduct ($15,000.00) Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Consider/Approve H2I Change Order #2 for the Gilbert CSD New Primary Project Net Add $18,789.00 Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Consider/Approve Garage Sale at Gilbert Elementary - June 6, 2026 - 8AM - 3PM Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved The Board received the Department Updates Report. Mental Wellness Report, Working on the Red Couch Agreement for Next School Year Board Reports Policy Committee Update Jerud Thompson, a member of the Board Policy Committee, informed the board that the committee will pause meetings for the next couple of months and plans to reconvene in July or August. IASB Candidates Sought for IASB Officer PositionsLegislative Update - May 3 Adjournment Secretary Hopkins and Matt Patton, Interim Superintendent, provided the board with a brief update on several legislative changes set to become law, including the Iowa Property Tax Reform changes. Graduation May 17, 2026 - 2:00 p.m. President Nathan Kerns will be the Keynote Speaker. Annual Employee Recognition Friday, May 29th 1:30 p.m. Either Andrew Ricklefs or Jerud Thompson will address the staff. Staff Retirement Recognition The board extended their gratitude for their service to the Gilbert Community School District. Congratulations! Lynet Fisher - 26 years, Tamara Tinder - 13 years, Tracy Tensen - 12 years OLD BUSINESS Second Reading of Revised Board Policies 407.05, 407.06, 407.06-E(3), With Possible Action to Waive 3rd Reading and Approve as Read After the second reading, a motion to waive the third reading and approve policies as read. Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Second Reading of Revised Board Policies 102, 102-R(1), 102-E(1), 102-E(2), 102-E(3), 102-E(4), 102-E(5), 102-E(6), 710.01-R(1), 710.01-E(1), 710.01-E(2) - Vol. 34 #3 IASB Policy Update - Civil Rights Complaints, With Possible Action to Waive 3rd Reading and Approve as Read After the second reading, a motion to waive the third reading and approve policies as read. Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Second Reading of Reviewed Board Policies 407.06-E(1) and 407.06-E(2), With Possible Action to Waive 3rd Reading and Approve as Read After the second reading, a motion to waive the third reading and approve policies as read. Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved NEW BUSINESS Consider/Approve 2025-2026 Certified Budget Amendment Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Consider/Approve 2026-27 Administration Contract of Employment Recommendations Andrew Ricklefs expressed appreciation for the collaborative negotiations process with the Gilbert Education Association and stated he was very pleased with the outcome of the cooperative efforts. Administration's 2026-27 contract of employment recommendations and salary increases of 2.12% for all administration and contracts are as follows: Chris Aggen – High School Principal 1 year contract, Carrie Clark — Director of Teaching, Learning and Leadership 1 year contract, Staci Edwards – Elementary School Principal 2 year contract, Amy Griffin – Intermediate School Principal 2 year contract, Gail Hopkins – Director of Finance and Board Secretary 1 year contract, Ian Smith – Athletics/Activities Director 1 year contract and Dr. Christine Trujillo – Superintendent 3 year contract. Consider/Approve 2026-27 At-Will Employee Salary Increases 2026-27 At-Will Employee increases of 2.12% for employees. Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Student Meal Support Fund Donation Option Proposal - Tace Clarke, Food Service Director, was present to discuss a student meal support fund donation proposal with the board. The purpose of the proposal is to implement a simple donation option within the district's Infinite Campus system to support meal accounts and reduce unpaid balances. The estimated total negative meal balances are approximately ($24,214.43). This is higher than typical, though it is not unusual to see balances increase this time of year as some families make payments at the end of the school year. The district maintains a Charity Account with a current balance of $7,285.47. This fund has been supported through a significant past donation from the Mel Clouser memorial fund and annual contributions from graduating seniors. To ensure responsible use, families must complete a short application to request assistance. This allows verification of need and provides support through partial payments, matching funds, or full balance relief when appropriate. This structure requires families to take the first step and allows the district to apply funds thoughtfully, rather than automatically covering balances. There is clear interest from the community in supporting this work, but there are competing priorities and the lack of a simple system. Those opportunities have not been fully realized. This proposal creates a straightforward way to capture and act on that interest. After the lengthy discussion, the board provided permission to move forward with the addition of a donation option within the School Store and allow the Food Service Department to implement and communicate the opportunity to families. Consider/Approve 3-Yr Driver Education Instructional Contract with Terrones Driving Academy LLC – June 1, 2026 – May 31, 2029 Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Consider/Approve Shrek as the Fall 2026 Musical Production and the Music Theatre International Production Contract for Shrek A Motion was made to approve the Music Theater International Production contract for Shrek. Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Financial Reports Summary April 30, 2026 Financials Secretary Hopkins briefly reviewed the April 2026 Financial Report. The general fund budget expenditures are at 69.39%, which is (2.04%) below the 71.43% target. Last month was (2.6%) below budget expenditures. CONSENT AGENDA Recommend approval of the consent agenda items. Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Vista Iowa School Business Software Agreement July 1, 2026 - June 30, 2027 Minutes of April 9, April 13, April 21, and April 27, 2026 Meetings Financial Reports April 30, 2026, Financial Reports Personnel Resignations/Retirements/Terminations: John Barbier, Asst. HS Boys Basketball Coach, End of 2025-26 School Year Joe Drzycimski, Asst. HS Football Coach, End of 2025-26 School Year Robert Hague, Asst. HS Boys Basketball Coach, End of 2025-26 School Year Tiffany Huntington, High School Library Associate, May 5, 2026 Melissa Jones, Intermediate Instructional Coach and MS AD, End of 2025-26 School Year Blayne Koster, 8th Grade Health and PE Teacher, End of 2025-26 School Year Makenna Slight, Assistant MS Volleyball Coach, End of 2025-26 School Year Troy Staudt, Esports Coordinator and Winter Esports Sponsor Co-Head, End of 2025-26 School Year Micah Wittenberg, Associate MS Cross Country Coach, End of 2025-26 School Year Support Staff Contract Assignments/Changes 2026-2027 School Year: Abigail Lorntson, HS Library Associate 4 hrs/day @ $16.08/hr Tammy Rasmussen, IS Administrative Assistant-Request to Reduce Hrs from 8 hrs/day to 4 hrs/day Reduction in Force: Vic Vanderpool, Executive Director of District Support Services/HR, July 1, 2026 Certified Staff Contract/Changes 2026-2027 School Year: James Albrecht, .625 FTE HS English Teacher @ BS Step 1/HS Library Associate 3 hrs/day @ $15.00/hr Annmarie Barr, Transfer from IS Sped to MS Sped Samantha Formanek, ES Sped Teacher @ BS Step 11 with a 3 yr $1,000 Signing Bonus (2026-27 thru 2028-29) Hannah Gorman, Transfer from MS Guidance to HS Guidance Madison Hall, IS Sped Teacher @ MS Step 1 with a 3 yr $1,000 Signing Bonus (2026-27 thru 2028-29) Elizabeth Jensen, 5th Grade Teacher @ BS Step 1 Courtney Steinkamp, Transfer from Elem Sped Teacher to 2nd Grade Breanna Van Dyke, 5th Grade Teacher @ BS Step 1 Administration Contract/Changes 2026-2027 School Year: Wesley Onken, Middle School Principal — 230 days @ $121,012/yr, 1-Year Contract August 1, 2026–July 31, 2027 Co-Curricular/Activities Staff Assignments 2025-26 School Year:Zethan May, Assistant MS Baseball Coach @ 1,615.00 Co-Curricular/Activities Staff Assignments 2026-27 School Year:Anderson, Abby L, Student Council MS @ 609.00 Anderson, Jaime Joy, FCCLA @ 609.00 Auderer, Scott R, Head Boys HS Wrestling @ 6,087.00 Barbier, John P, Asst Girls Cross Country @ 3,652.00 Burianek, Lisa G, Science Olympiad HS @ 609.00 Cesler, Jeff, Volunteer High School Football Charlson, Everett L, Summer Weightroom Supervisor Coach @ 1,217.00, Asst HS Boys Track @ 3,652.00, Asst Football @ 3,652.00 Charlson, Kathleen M, Science Olympiad MS @ 609.00 Chung, Jason T, E-Sports Fall Sponsor @ 2,029.00 Cooprider-Brown, Ashley R, Elementary Music Director @ 1,217.00 Currans, Heather D, Co-Asst HS Girls Soccer @ 1,826.00, Co-Head Girls Soccer @ 2,232.00 Dahlberg, Justin, Volunteer High School Football Dahlstrom, Marcia, Co-Sr High Student Council @ 1,014.50, Dramatics-Fall @ 2,029.00 Davis, Adam J, Assistant MS Boys Wrestling @ 1,623.00 Dunn, Madison, Student Council MS @ 609.00, Assistant Volleyball MS @ 1,623.00, Asst HS Girls Wrestling @ 3,652.00 Emery, Austin J, Associate HS Boys Golf @ 2,374.00, Boys Bowling Head @ 4,464.00 Emery, Todd, Associate HS Bowling @ 2,374.00 Fink, Craig, Volunteer High School Wrestling Franzen, Joel A, MS MathCounts Sponsor @ 609.00, Associate MS Boys Wrestling @ 1,217.00, Head Boys' Track MS @ 2,435.00 Frisk, Michael S, Head Girls' Basketball @ 6,087.00 Gargano, Ty, Volunteer High School Wrestling Gaul, Jacob, Head Baseball HS @ 6,087.00 Gescheidler, Jared, Asst Football @ 3,652.00 Gorman, Hannah G, Competition Cheer Team Asst. @ 406.00, Volunteer Competition Cheer Team Sponsor Graham, Nathan, Director of Strength & Conditioning Coach-School Year @ 2,029.00, Director of Strength & Conditioning Coach-Summer @ 2,029.00, Head Boys' Track @ 4,464.00 Graves, Nathan S, Head Girls HS Wrestling @ 6,087.00 Hackbarth, Zackery G, Thespian Club @ 609.00, Speech IE @ 1,826.00, Speech Large Group @ 1,826.00 Hales, Gerald A, Cross Country MS @ 2,435.00, Asst Boys' Basketball @ 4,058.00 Hales, John, Associate MS Boys Track @ 1,217.00, Assistant Boys Basketball MS @ 1,623.00, Assistant Baseball MS @ 1,623.00 Hales, Vicki, DECA Sponsor @ 2,840.50 Hanson, Jacob M, Asst Football @ 3,652.00 Heaberlin, Kirra, Volunteer High School Dance Team Sponsor Heubner, Jewel, Dance Team @ 1,623.00 Hill, Aaron R, Asst HS Girls' Basketball @ 4,058.00 Jaquis, Abigail H, Asst HS Girls Soccer @ 3,652.00 Jennett, Russell, Volunteer Middle School Girls Wrestling Jennings, Amanda S, Asst Dramatics per production @ 1,015.00, Vocal Music Director @ 5,681.00 Jensen, Cale A, Asst HS Baseball @ 3,652.00 Johnson, Adrianne L, Asst HS Softball @ 3,652.00 Johnson, Christopher T, Middle School Vocal Music Director @ 1,217.00, Middle School Dramatics @ 2,029.00 Jones, Danny L, Co-Asst HS Girls Soccer @ 1,826.00, Co-Head Girls Soccer @ 2,232.00 Jordison, Bradley J, Head Boys Soccer @ 4,464.00 Kautman, Laura C, Asst HS Girls Track @ 3,652.00 Kilstofte, Marypat D, Vocal Music Director @ 1,217.00 Kincade, Marc, Volunteer High School Boys Wrestling Koehler, Vanessa Christine, Assistant Volleyball HS @ 3,652.00 Kruse, Michael S, Asst HS Girls' Basketball @ 4,058.00, Volunteer High School Football Lester, Holly S, Head Boys Golf @ 4,464.00 Loecker, Denali, Asst HS Softball @ 3,652.00 Lowe, Rob, Volunteer High School Football Lundt, Graham N, Winter HS Weightroom Supervisor Coach @ 812.00, Associate MS Boys Track @ 1,217.00, Summer Weightroom Supervisor Coach @ 1,217.00, Head Football @ 6,087.00 Lynch, Rob, Asst Golf @ 3,652.00 Maguire, Jennifer A, Asst Football Cheer @ 406.00, Art Club @ 609.00, Junior Class Sponsor @ 812.00, Yearbook @ 2,029.00 Mason, Katy M, Fall MS Cheer @ 812.00, Winter Cheerleader Sponsor-Wrestling @ 2,435.00, Winter Cheerleader Sponsor-Basketball @ 2,435.00 Miller, Carolyn M, Girls Bowling Head @ 4,464.00 Miller, Kilee, Volunteer High School Girls Bowling Moore, Andrew W, Asst Football @ 3,652.00 Nuckolls, Tiffany, Dramatics-Spring @ 2,029.00 Nunez-Hiraldo, Xarianna, Volunteer High School Girls Basketball Onken, Wesley O, Asst HS Softball @ 3,652.00 O'Riley, Kyle Weston, Associate Boys Soccer @ 2,374.00 Ortloff, Zachary, Co-Sr High Student Council @ 1,014.50, Associate Boys Track @ 2,374.00, Head Girls Cross Country @ 4,464.00 Ostrem, Amanda M, Science Olympiad MS @ 609.00 Riker, Jill, Asst Dramatics per production @ 1,015.00 Roetman, Philip, Associate Football @ 1,217.00 Schmidt, Brian, Asst HS Girls Wrestling @ 3,652.00 Schmidt, Hannah M, Assistant Softball MS @ 1,623.00 Schnormeier, Jennifer R, National Honor Society @ 609.00, Head HS Volleyball @ 5,275.00 Schoenfelder, Allison, Head Girls' Track @ 4,464.00 Schoenfelder, Patrick, Asst HS Girls Track @ 3,652.00, Asst HS Boys Wrestling @ 3,652.00 Schurr, Heather R, Speech IE @ 1,826.00, Speech Large Group @ 1,826.00 Seibert, Jacob, Volunteer High School Wrestling Shedarowich, Jacob, Co-Associate HS Baseball @ 1,187.00, Co-Asst HS Baseball @ 1,826.00 Shuka, Matthew C, Elementary Music Director @ 1,217.00, Head MS Boys Wrestling @ 2,435.00, Head Girls MS Wrestling @ 2,435.00 Slight, Brett, Fall HS Strength & Cond Coach @ 812.00, Winter MS Weightroom Supervisor Coach @ 812.00, Spring MS Weightroom Supervisor Coach @ 812.00, Assistant Football MS @ 1,623.00, Boys' Basketball MS @ 2,435.00, Head MS Baseball @ 2,435.00 Slight, Makenna Rae, Associate MS Cross Country Coach @ 1,217.00, Assistant Girls Track MS @ 1,623.00 Sniezek, Randall R, Summer Sports HS Site Manager @ 1,217.00, Girls' Basketball MS @ 2,435.00, Softball MS @ 2,435.00, Asst Football @ 3,652.00 Sniezek, Staci L, Head Softball @ 6,087.00 South, Jeff, Volunteer High School Football Spohnheimer, Melanie L, MS Band @ 2,029.00 Staudt, Troy M, E-Sports Spring Sponsor @ 2,029.00, Asst Boys Cross Country HS @ 3,652.00 Steenhoek, Anna Vey, Assistant MS Girls Wrestling @ 1,623.00 Steenhoek, Jacob, Asst HS Boys Wrestling @ 3,652.00 Sytsma, Cody, Volunteer High School Football Sytsma, Jordan B, Junior Class Sponsor @ 812.00, Competition Cheer Team Head @ 1,217.00, Fall Cheerleader @ 1,623.00 Terrones, Barrie J, Head Boys' Basketball @ 6,087.00 Terrones, Karl R, Girls' Basketball MS @ 2,435.00 Terrones, Robert A, Girls' Basketball MS @ 2,435.00 Terry, Julie, Associate MS Track @ 1,217.00, Assistant Volleyball HS @ 3,652.00 Thomas, Aaron J, Asst HS Boys Track @ 3,652.00, Head Boys Cross Country @ 4,464.00 Tinder, Byron R, Band Director @ 5,681.00 Vanderpool, Samuel Jason, Co-Associate HS Baseball @ 1,187.00, Co-Asst HS Baseball @ 1,826.00 Walker, Grant M, Head Girls Golf @ 4,464.00 Weiss, Abbie K, Girls' Basketball MS @ 2,435.00 Wittenberg, Micah Peter, Key Club Sponsor @ 609.00, Assistant MS Cross Country @ 1,623.00, Girls' Track MS @ 2,435.00 TLS Positions 2026-27 School Year: Hannah Schmidt, MS Instructional Coach @ 9,500 Jennifer Schnormeier, HS Instructional Coach @ 9,500 Ashley Soma, ES Instructional Coach @ 9,500 Erin Stephenson, IS Instructional Coach @ 9,500 Open Enrollment 2026/2027 Open Enrollment In: Approved Two students from Boone — 1st and 3rd grade Denied One student from Ames — 4th grade 2026/2027 Open Enrollment Out: Approved Two students to United — 1st and 4th grade One student to Ames — 10th grade Fundraisers The District Fundraiser Calendar was received. CALENDAR May 17 – 2:00 p.m. – Graduation June 6 - Elementary Garage Sale - 8 a.m. - 3 p.m. June 22 – 6:00 p.m. – Regular Board Meeting July 13 - 6:00 p.m. - Regular Board Meeting The regular board meeting was adjourned at 7:22 p.m. Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Nathan Kerns, Board President Gail Hopkins, Board Secretary May 15 2026 LIOW0518813